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Information Technology Project Coordinator

2 months ago

Ontario, Canada Buchanan Technologies Full time

Project Coordinator

Responsibilities:

  • Coordinate activities and deliverables to advance one or more projects, pursuant to the project plan(s).
  • Coordinate meetings and working sessions with internal and external stakeholders, including the preparation and distribution of supporting materials, presentations, and meeting minutes.
  • Populate and distribute action, issue, and risk logs, and follow up on action items with internal and external project partners.
  • Develop and contribute to project documentation and communications.
  • Support project alignment to PMO gating, including the completion of project artefacts and performing audits.
  • Assume accountability to deliver defined elements of a broader project.
  • Escalate issues to the appropriate project manager or other project stakeholder(s), as required.
  • Populate and distribute status and progress reports, as well as project and portfolio dashboards.
  • Develop data exchange processes and data models (e.g.; data shared by/with project stakeholders) to ensure compliance with business requirements, standards, and reporting requirements.
  • Conduct data analysis and quality checks to validate data submissions, identify data quality issues, and initiate corrective action.
  • Develop educational materials and deliver internal and external stakeholder training on data submission and reporting processes.
  • Develop and contribute to project processes, structures, and artefact templates.
  • Contribute to the development and maintenance of project gating and portfolio reporting.
  • Contribute to the ongoing improvement of internal project management practices and processes (e.g.; standard operating procedures, processes, procedures, tools, and techniques).
  • Gather information and prepare presentations for senior leadership and internal/external stakeholders.

Experience:

  • Enrolled in post-secondary education program in Business Administration - Marketing, Health Administration and/or Information Technology, Communication & Media Studies, Public Policy & Administration.
  • Excellent written and verbal communication skills.
  • Effective organizational and interpersonal skills.
  • Self-starter, able to use own initiative; attention to detail.
  • Able to work independently, including data gathering, analysis, and problem-solving.
  • Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel).
  • Experience with SharePoint and website content management is an asset.