Senior Legal Assistant

4 weeks ago


Montreal Quebec GF, CA Hays Full time

DESCRIPTION

We have multiple clients searching for Senior Legal Administrative Assistants in Litigation.


You will be performing full legal administrative work of a responsible and confidential nature for one or more professionals for our Litigation department. This position receives some direction or guidance; most tasks and objectives are accomplished independently.


RESPONSIBILITIES

  • Organize and expedite the flow of work through the Professional’s office, initiating follow-up action.
  • Prepare: Legal documents with little or no direction according to general precedents or instructions from Professional.
  • Letters, memos, etc. of a confidential nature, which may be drafted independently for review by supervisor or may be prepared from dictation or hard copy.
  • Liaise between the Professional’s various internal and external individuals, groups, and clients at all levels.
  • Forward or respond to routine correspondence not requiring the Professional’s attention.
  • Manage the bring-forward or diary system/database to ensure important dates/deadlines are met.
  • Prepare special reports, which may include gathering, analyzing and summarizing data.
  • Exercise initiative and judgment to relieve Professional of administrative detail.
  • Create, monitor and maintain client files for better file management and client service.
  • Coordinate administrative tasks e.g.: accounting; opening and closing files; docketing; billing; etc.
  • Any other duties as required.


QUALIFICATIONS

  • Legal Assistant Certificate/Diploma.
  • Eight (8) years or more as a Legal Administrative Assistant.
  • Fluent bilingualism (French/English).
  • Ability to communicate effectively with other Firm members, with the aptitude to take care of clients’ needs in a professional and courteous manner.
  • Ability to use discretion when dealing with confidential information.
  • Capacity to work independently, as well as in a team environment.
  • Produce a high quality and quantity of work product, occasionally under tight timelines.
  • Able to prioritize and to redefine priorities when necessary.
  • Handle stress in a business-like manner.
  • Knowledge of Microsoft Office Suite


BENEFITS

  • Health & Dental Insurance
  • Telemedicine and Mental Health Support
  • Health Spending Account
  • Hybrid Work Model
  • 3-4 weeks vacation
  • 10 sick days & personal days
  • RRSP: depending on the firm



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