Purchasing Officer

5 days ago

Niagara Falls, Canada University of Niagara Falls Canada Full time

Position Job Title: Purchasing Officer

Location: Niagara Falls, Ontario, Canada (Onsite)

Reports To: Finance Supervisor


Overview

The University of Niagara Falls Canada (UNF) is an innovative and digitally oriented institution that prepares graduates for leadership in a digital world.

Academic programs are aligned to meet the demands of business and industry, providing students with the skills and knowledge needed now and for the future.

UNF’s vision is to offer innovative education and research for a digital world.


Primary Purpose

Reporting to the Finance Supervisor, the Purchasing Officer will provide support for the day-to-day clerical and administrative tasks by coordinating with various department heads and budget owners to facilitate an efficient purchasing and recording process.


Specific Responsibilities

  • Assist various departments to create purchase requisitions by following the approved purchasing standards and policies
  • Monitor and analyze ongoing contracts and coordinate with internal departments for any renewals
  • Assist with new vendor registration and evaluation processes
  • Maintain vendor records and profiles within the Sage Intacct accounting system
  • Prepare Sage Intacct entries and reconciliations under direction of the Finance Supervisor
  • Manage the lifecycle of purchase order activity and coordinate with the approval authorities as needed
  • Procure goods and services and maintain professional relationships with vendors
  • Assist in comparing and analyzing costs to determine best value for money and make appropriate recommendations
  • Coordinate and work closely with the accounting team to ensure seamless flow of purchase order/invoice documentation
  • Track purchasing activities and KPI metrics such as PO activity, Open POs, and turnaround time.
  • Provide regular support on updating commitment and variance reports as well as tracking actuals
  • Participate in financial reporting and analysis function
  • Other duties as required by Finance Supervisor


Position Requirements

As a successful candidate, must possess, and be committed to developing, maintaining, and demonstrating the following:

  • Ability to prioritize, multitask and meet deadlines
  • Excellent written and verbal communication skills
  • Strong attention to detail and organizational skills
  • Experience working with Sage Intacct an asset
  • Exceptional customer service skills
  • Flexible and adaptable to change


Education and Experience:

  • Degree/Diploma in Business, Commerce or Accounting
  • Minimum of 2 years previous experience in a similar field.
  • Contracts and vendor management experience.
  • Proficiency in Microsoft Office Applications such as Excel and Word.
  • Relevant purchasing certification is a plus.


Diversity, inclusion and equity


The University of Niagara Falls Canada (UNF) is strongly committed to equity, diversity, and inclusivity within its community and especially invites applications from all qualified candidates. Racialized persons / persons of color, women, Indigenous / Aboriginal People of North America, persons with disabilities, 2SLGBTQI+ persons, and others who may contribute to the further diversification of ideas are encouraged to apply.


We will accommodate the needs of the applicants and the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the selection process, please advise to ensure your accessibility needs are accommodated through this process. Information received relating to accommodation measures will be addressed confidentially.


We appreciate all applications received; however, only candidates selected for an interview will be contacted.

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