Office Administrative Assistant
3 weeks ago
Job Title: Administrative Assistant – Financial Services Work Location: Kitchener, ON (in office) Company: Deverall, Calma and Associates Employment Type: Full-time (In-Office) Compensation: Salary range of 37,000 – 50,000 + benefits (commensurate with experience) Work Hours: 8:30am – 4:30pm Monday to Friday About Us: At Deverall, Calma and Associates, we provide personalized financial guidance to help clients build lasting wealth and achieve their long-term goals. As a dedicated branch within a leading financial services network, our focus is on exceptional client service, ethical practices, and continuous professional growth. We are currently seeking a detail-oriented and reliable Administrative Assistant to join our Kitchener office. This role is ideal for someone who is organized, professional, and looking to grow within the financial services industry. Key Responsibilities: · Provide daily administrative support to financial advisors and branch operations · Prepare, process, and track investment applications and documentation · Handle client inquiries and follow-ups in a timely and professional manner · Maintain accurate records and ensure compliance with regulatory requirements · Assist with client onboarding, file management, and internal reporting · Schedule appointments, prepare meeting materials, and support client communications · Help maintain and update CRM systems and internal databases Minimum Qualifications: · 1–3 years of experience in an administrative role · Strong attention to detail and organizational skills · Excellent interpersonal and communication abilities · Proficiency with Microsoft Office (Outlook, Excel, Word) · Ability to manage multiple tasks and prioritize effectively in a fast-paced environment Preferred Qualifications: · Experience within the financial services · Experience using Salesforce · Mutual Fund License (e.g., Canadian Investment Funds Course - CIFC or equivalent) at time of hire or recommended to obtain within 6 months from time of hire (licensing support will be provided) What We Offer: · A professional, supportive team environment · No weekend or evening hours · Opportunities for growth within the financial services field · Ongoing training and licensing support · Competitive salary, group benefits, and employee incentives Job Type: Full-time Additional pay: Bonus pay Benefits: Company events Dental care Extended health care On-site parking Paid time off RRSP match Vision care Schedule: Monday to Friday Work Location: In person, Kitchener How to Apply: Please send your resume and a brief cover letter to with the subject line: Administrative Assistant Application – Deverall, Calma and Associates
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Office Administrative Assistant
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Kitchener, Canada Erica Immigration Services Full time**Overview** **Duties** - Manage daily office operations, ensuring a welcoming and organized environment. - Handle incoming calls and inquiries with professionalism, demonstrating excellent phone etiquette. - Provide clerical support, including filing documents, maintaining records, and managing office supplies. - Assist in scheduling appointments and...
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Office Administrative Assistant
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Kitchener, Canada Minuteman Press Kitchener Full time**Overview** **Responsibilities** - Answer phones / Route Calls - Greet / Assist customers - Assist the Office Manager with daily tasks where required. - Keep track of / order stock for production. - Keep track of / order supplies for the office. - Cross train with other departments to act as a backup when required. - Perform various administrative tasks...
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Office Administrative Assistant
2 hours ago
Kitchener, Ontario, Canada Deverall, Calma and Associates Full time $37,000 - $50,000 per yearJob Title: Administrative Assistant – Financial ServicesWork Location: Kitchener, ON (in office)Company: Deverall, Calma and AssociatesEmployment Type: Full-time (In-Office)Compensation: Salary range of 37,000 – 50,000 + benefits (commensurate with experience)Work Hours: 8:30am – 4:30pm Monday to FridayAbout Us:At Deverall, Calma and Associates, we...
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Administrative / Office Assistant
2 weeks ago
Kitchener, Canada Minuteman Press Kitchener Full timeAnswer phones / Route Calls Greet / Assist customers Assist the Office Manager with daily tasks where required. Keep track of / order stock for production. Keep track of / order supplies for the office. Assist the bindery/finishing department with various tasks. Cross train with other departments to act as a backup when required. Ability to lift 35+...
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Office Administrative Assistant
2 weeks ago
Kitchener, Canada Deverall, Calma and Associates Full timeJob Title: Administrative Assistant - Financial Services Work Location: Kitchener, ON (in office) Company: Deverall, Calma and Associates Employment Type: Full-time (In-Office) Compensation: Salary range of 37,000 - 50,000 + benefits (commensurate with experience) Work Hours: 8:30am - 4:30pm Monday to Friday About Us: At Deverall, Calma and Associates, we...
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Office Administrative Assistant
3 weeks ago
Kitchener, Canada Deverall, Calma and Associates Full timeJob Title: Administrative Assistant – Financial Services Work Location: Kitchener, ON (in office) Company: Deverall, Calma and Associates Employment Type: Full-time (In-Office) Compensation: Salary range of 37,000 – 50,000 + benefits (commensurate with experience) Work Hours: 8:30am – 4:30pm Monday to Friday About Us: At Deverall, Calma and...
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Administrative Officer
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Kitchener, Canada Pioneer Full timeEducation: Bachelor's degree - Experience: 1 year to less than 2 years - **Tasks**: - Implement new administrative procedures - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment -...
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Office Administrator
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Kitchener, Canada U Save Flooring Full timeU Save Flooring is looking for a reliable office administrator with the ability to multitask in a fast-paced retail environment. Average 30 hours per week including one day on the weekend. **Duties** - Responsible for entering orders from the sales team into the POS - Enter receiving into the system and reconcile with payable invoices - File documents and...
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Office Administrative Assistant
2 weeks ago
Kitchener, Canada Deverall, Calma and Associates Full timeJob Title: Administrative Assistant - Financial ServicesWork Location: Kitchener, ON (in office)Company: Deverall, Calma and AssociatesEmployment Type: Full-time (In-Office)Compensation: Salary range of 37,000 - 50,000 + benefits (commensurate with experience)Work Hours: 8:30am - 4:30pm Monday to FridayAbout Us:At Deverall, Calma and Associates, we provide...
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Office Administrative Assistant
2 weeks ago
Kitchener, Canada Deverall, Calma and Associates Full timeJob Title: Administrative Assistant – Financial ServicesWork Location: Kitchener, ON (in office)Company: Deverall, Calma and AssociatesEmployment Type: Full-time (In-Office)Compensation: Salary range of 37,000 – 50,000 + benefits (commensurate with experience)Work Hours: 8:30am – 4:30pm Monday to FridayAbout Us:At Deverall, Calma and Associates, we...
