Administrator, Office Services

Goodmans LLP is internationally recognized as one of Canada's leading and most innovative law firms. We offer market leading expertise in M&A, corporate, securities and finance, private equity, real estate, tax, restructuring, litigation and other business-related specialties.

What makes Goodmans a great place to work? Knowing you are part of a team that will ensure you feel valued, connected and supported. We are committed to fostering a dynamic and engaging culture that values diversity, equity and inclusion. If you are looking for a challenging and rewarding opportunity, then this is the place for you. Join us and put yourself in good company

We are looking for a full-time Administrator, Office Services. As a key member of the Office Services team, you will be reporting to the Team Leader, Office Services. In this role, you will be responsible for executing a variety of administrative tasks in support of the Office Services Department. This position is suitable for a highly organized individual with a great sense of urgency and strong customer service skills. This position requires flexible hours to accommodate the firm's needs.

Key Responsibilities:Process photocopying, scanning, printing and binding requests as per specifications of the assignment and prioritize jobs as needed; liaise with offsite printing partnersAssist with in-firm printer troubleshooting and coordinating service calls with vendorCollect, sort, process and distribute outgoing and incoming mailArrange local and international couriers, including providing corresponding customs documentation; liaise with couriers on behalf of firm members to troubleshoot any issuesProvide in-firm delivery service; deliver incoming courier packages and facilitate internal delivery requestsProvide scheduled emergency on-call support outside of business hoursIn partnership with our Premises team, ensure all supply rooms and copiers are stocked and organized; deliver supplies to firm members upon requestLiaise directly with firm members on requests and requirements, including but not limited to, collecting storage boxes, delivering items to court and making bank depositsProvide excellent customer service to both internal and external clients; operate in a fast paced environment while meeting multiple deadlines and maintaining consistent and high service standardsUse time productively and follow established processes, best practices and service standardsProvide assistance to others during absences as needed, including after-hours support to Premises, Client Services, Technology and Records ManagementOther duties as assignedRequirements:A high school diploma or equivalencyMinimum 1 year of office or related experience preferredWorking knowledge of MS Office applications, including Word, Outlook, Excel, PowerPoint, Teams and AdobeExperience with copiers/printers/scanners, or mail handling procedures is an assetDiscretion, confidentiality and attention to detail are essentialA team player who takes initiative and works well independentlySolid written and verbal communication skillsDemonstrates excellent client service and ability to anticipate client needsWhy Join Us?
We're committed to creating a supportive and rewarding environment. As part of our team, you'll enjoy:A comprehensive benefits package that includes extended health and dental coverage, life insurance, short- and long-term disability, an employee assistance program, and a fitness allowanceCompetitive compensation and vacation entitlements that recognize your contributionsOngoing professional development and learning opportunities to support career growthA business casual dress environment that promotes comfort and professionalismA convenient downtown location, just steps away from Union Station and easily accessible via the PATHGoodmans LLP is committed to cultivating a diverse and inclusive workplace that reflects different abilities, backgrounds, beliefs, experiences, identities and perspectives. Goodmans LLP invites applications from all qualified candidates. For applicants with disabilities requiring accommodation at any point in the recruitment process, please contact [email protected].

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