Student Life Administrative Assistant

Date Posted:
11/26/2025

Req ID:
46210

Faculty/Division:
UofT Scarborough

Department:
UTSC:Student Life & Intnl Student Centre

Campus:
University of Toronto Scarborough (UTSC)

Position Number:

Description
About us:
The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe. Our success has been made possible by the opportunity given to us by our Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities. The University of Toronto Scarborough is an exciting campus with unlimited potential. Join us on our journey.

The Office of Student Experience and Wellbeing's Student Life & International Student Centre offers exciting programs, cultivates strong communities and provides opportunities that enhance the student experience outside of the classroom while committed to creating an inclusive and welcoming environment. Through our work and partnerships, every student will have the opportunity to actively participate in university life; find connection, community, and friendship; encounter new ways of thinking and being in the world; and experience leadership, independence, and success.

This search aligns with the University's commitment to strategically and proactively promote diversity among our community members (Statement on Equity, Diversity & Excellence). Recognizing that Black, Indigenous, and other Racialized communities have experienced inequities that have developed historically and are ongoing, we strongly welcome and encourage candidates from those communities to apply.

Your Opportunity
Working with a dynamic team and under the general direction of the Director, Student Engagement and Campus Life, you will be dedicated to the enrichment of the co-curricular life of the campus by serving as the main front-line support for the Student Life Programs office.

You will assume primary responsibility for Student Life Programs' frontline services ensuring all visitors receive student-centric tailored information, support and referrals including matters related to Campus Groups, the Co-Curricular Record (CCR), Community Engagement, First Year Programs, Black Student Programs, and the Imani Academic Mentorship Program.

You will also provide administrative support for the department, including supporting logistical details for events, making minor purchases, agendas and meeting minutes, and maintaining records on various institutional platforms.

Your Responsibilities Will Include

• Responding to enquiries within the defined scope of the role and redirecting as appropriate
• Booking rooms and arranging appropriate accommodations
• Liaising with contacts to ensure consistent administration procedures are followed
• Identifying and introducing variations to established administration processes
• Writing routine documents and correspondence
• Verifying the accuracy and completeness of documents
• Determining logistical details and activities for events and/or programming
• Making minor purchases and collaborating on cost estimates

Essential Qualifications

• College Diploma (2 years) or acceptable combination of equivalent education and experience
• Minimum two years of work-related experience in a student development/student life role at the post-secondary educational level
• Experience working with diverse communities, student advising and an ability to work within an anti-oppressive/equity framework
• Excellent written, oral and presentation skills
• Excellent organizational skills and attention to detail
• Intermediate computer proficiency using Microsoft Office (Word, Excel and PowerPoint)
• Must possess the ability to relate to students in a manner that builds trust and confidence
• Must have the ability to manage competing priorities
• Must show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment

Assets (Nonessential)

• Experience working with Folio
• Experience working with student organization portals

To Be Successful In This Role You Will Be

• Approachable
• Communicator
• Organized
• Resourceful
• Team player

Notes

• Please note that this position is an on-site position and is not currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto's Alternative Work Arrangements Guideline.

Closing Date:
12/14/2025, 11:59PM ET

Employee Group:
USW

Appointment Type
: Budget - Continuing

Schedule:
Full-Time

Pay Scale Group & Hiring Zone
USW Pay Band 07 -- $60,237. with an annual step progression to a maximum of $77,035. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.

Job Category:
Student Services

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

• buttontext00b a4abe a{ border: 1px solid transparent; } .buttontext00b a4abe a:focus{ border: 1px dashed #25355a important; outline: none important; }

Diversity Statement
The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see

Accessibility Statement
The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact

Job Segment:
Administrative Assistant, Equity, Secretary, Intern, Administrative, Finance, Entry Level