Project Coordinator

Fleetway is looking for an organized and motivated Project Coordinator to join our Programs team. This is a great opportunity for a professional who enjoys working with people, keeping projects on track, and helping teams stay aligned.

In this role, you'll support the successful delivery of multiple projects by helping manage schedules, workflows, project data, and team communications. You'll play a key part in keeping everyone coordinated and ensuring project activities run smoothly.

You'll report to the Programs Portfolio Manager, but for your first 6–12 months you will work closely day‑to‑day with the Program Manager, Training Team, and Training Leads as you learn the program and build your skills. After that, you'll transition into supporting the broader RCD team.

If you're organized, eager to learn, and excited about building your project coordination skills in a supportive environment, we'd love to hear from you

We're committed to Diversity, Equity and Inclusion

Fleetway is committed to building a diverse and inclusive workplace. We welcome applications from all qualified individuals, including those from underrepresented groups, and we strive to create an environment where everyone feels respected, supported, and empowered to thrive.

We encourage applicants to self-identify if they belong to an underrepresented group, as part of our commitment to equitable hiring practices and fostering a truly inclusive workforce.

If you require accommodations during the recruitment process, please let us know—we're happy to help

• Create and maintain project schedules using MS Project or Primavera.
• Facilitate project meetings, including preparing agendas, recording minutes, and tracking action items.
• Monitor deadlines and milestones, proactively identifying risks, conflicts, or delays.
• Coordinate document distribution to ensure clear communication across project teams.
• Prepare weekly and monthly reports to track schedule and budget performance.
• Support data management using Epoch and other approved tools.
• Share project updates and reports with leaders, stakeholders, and team members.
• Generate, manage, and store project documentation within authorized digital environments.
• Oversee the distribution of digital and physical project deliverables.
• Serve as a central point of coordination between project teams to maintain alignment.
• Support the development and improvement of project processes and procedures alongside project team leads.

Education

• Diploma in Technology, Business Administration, Office Administration, or a related field.

Experience

• 2–5 years of experience in project coordination, administration, or other project-focused work.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint).
• Experience with MS Project or Primavera is an asset.
• Familiarity with project management tools or data tracking systems is an asset (e.g., Epoch).
• CAPM certification—or interest in working toward it—is considered an asset.

We are Fleetway We believe Canada's maritime fleets need to be reliable and fit for purpose, with crews that are fully trained and supported. We work as a trusted technical partner during design, construction, in-service, and end of life. We are proud to deliver quality professional technical services including Engineering, Integrated Logistics Support, Technical Editing, Configuration Management, Project Management, Training, Technical Translation, and Marine Technical Services.

Over the past 40+ years, we have built an outstanding team of people and partners, invested in the tools, and earned an exemplary track record servicing our customers. Everything we do is aimed at developing our people and improving our use of innovation to be the leading professional services provider in the marine industry. We are proud to have earned national recognition as a Nova Scotia and Atlantic Canada's Top Employer.

All successful applicants must meet requirements for Canadian Controlled Goods Program (CGP), and Canadian Government Security Clearance.

What We Offer:

The successful candidate will receive a starting salary based on their applicable experience and demonstrated knowledge, skill, and abilities. Additionally, we offer the following:

• We are regularly adding new departments, positions, and functions within Fleetway, as such, we can offer you growth and development opportunities for future career advancement

• We provide direct support to your training and development plans, including support towards your professional certifications, memberships, or designations

• Flexible work hours (with core hours)

• We have Mental Health first aid trained staff in all offices

• A flexible medical, dental, and vision plan, with an enhanced focus on mental health and wellness

• Ability to save for your future with our company matching RRSP program

• 15-week maternity leave top-up program

• Employee & Family Assistance Program

• Annual health & wellness reimbursements

• Business casual work environment, with casual Fridays

• A slick company jacket that will definitely make you the envy of your friends

Founded in 1882, J.D. Irving, Limited (JDI) has operations in Canada and the United States and are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our various operating divisions.

We are committed to creating accessible environments for our colleagues, candidates, and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary, or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.

Worried you do not meet all the requirements? Studies have shown that many applicants apply only to job opportunities when they feel they meet 100% of the criteria. We promote an inclusive environment where everyone is appreciated, recognized, and empowered to contribute fully. If you are interested in this position but are worried you did not meet all the requirements, we would encourage you to still apply.

We appreciate your interest in our company however only those candidates selected for an interview will be contacted.