Office Coordinator

1 week ago

Toronto, Ontario, Canada Dawn - Job Search Full time $50,000 - $55,000 per year

Company Description

Dawn's client, ONIT Energy (also known as Ontario Wholesale Energy), is a leading provider of Natural Gas & Electricity Supply and retail services tailored to small to large commercial consumers across Canada. With over 65 years of combined industry experience, we offer a diverse portfolio of products ensuring price stability, including leveraged index and structured, physical solutions. Our commitment to delivering exceptional customer service, coupled with our technical prowess, trading expertise and product ingenuity, sets us apart in the industry. We pride ourselves on our operational efficiency, allowing us to maintain competitiveness in pricing while delivering superior services. Join us at Ontario Wholesale Energy and be part of shaping the future of energy supply and retail.

We're growing — and we're looking for an
exceptional Office Coordinator
to support our office and help streamline business operations with poise, professionalism, and precision.

About the Role

You're not just managing a front desk — you're shaping first impressions and keeping our workplace running smoothly. As a central member of our administrative team, you'll foster a warm and welcoming environment, support daily operations, and contribute to a culture of excellence across the company.

What We Offer

  • Competitive
    base salary
  • Health benefits
    starting after 90 days
  • Generous vacation
    policy +
    paid time off over the holidays
  • Employee Assistance Program
    for wellness and mental health support
  • Access to
    Training
    — develop your professional skills on our dime
  • Discounted
    gym membership
    to keep you energized

What You'll Do

  • Create a
    friendly and professional atmosphere
    as the first point of contact for guests, vendors, and team members while maintaining a
    clean, organized reception area and kitchen
    (restock supplies, run dishwasher daily)
  • Answer and direct
    incoming calls
    with clarity and professionalism. Coordinate incoming and outgoing
    mail/courier services
    (Canada Post, FedEx, Purolator, etc.) and help maintain accurate
    visitor logs
    and building access records
  • Manage
    office supplies
    : ordering, tracking inventory, and keeping essentials stocked
  • Support company initiatives and
    boost team morale
    by maintaining an efficient and engaging workplace
  • Collaborate with the Executive Administrative Department on projects and special tasks
  • Continuously improve internal office processes, standards, and policies
  • Step in to support wherever needed — you're a team player at heart

What You Bring

  • 5+ years of experience
    in office administration, reception, or similar roles
  • Exceptional interpersonal and communication skills — you love working with people
  • Proficiency in
    Microsoft Office Suite
    (Word, Outlook, Excel)
  • Reliable, organized, and detail-oriented — with a proven track record of accountability
  • Friendly, approachable, and professional in every interaction
  • Able to juggle multiple priorities while staying calm and composed
  • Comfortable working independently and as part of a collaborative team
  • Eagerness to learn and grow — and adapt quickly to new systems and workflows
  • Bonus:
    First Aid Certification
    is an asset


Salary Range:
$50,000 – $55,000 (per year)

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