Front Office Coordinator

Veeva Systems is a mission-driven organization and pioneer in industry cloud, helping life sciences companies bring therapies to patients faster. As one of the fastest-growing SaaS companies in history, we surpassed $2B in revenue in our last fiscal year with extensive growth potential ahead.

At the heart of Veeva are our values: Do the Right Thing, Customer Success, Employee Success, and Speed. We're not just any public company – we made history in 2021 by becoming a public benefit corporation (PBC), legally bound to balancing the interests of customers, employees, society, and investors.

As a Work Anywhere company, we support your flexibility to work from home or in the office, so you can thrive in your ideal environment.

Join us in transforming the life sciences industry, committed to making a positive impact on its customers, employees, and communities.

The Role
The Front Office Coordinator is responsible for coordinating Workplace and Facilities programs and services for Veeva's Toronto office. This person must be detail-oriented, have strong customer service values, time management skills, and the ability to work in a fast-paced environment. This role will also work closely with the Facilities Manager on projects and daily operations.

What You'll Do

• Provide excellent customer service to all Veeva guests & employees with any office related requests
• Coordinate Veeva's programs
• Coordinate events onsite or offsite such as lunches, socials, activities, and speakers
• Assist with Facility requests, building maintenance, and vendor coordination
• Organized and maintain common area appearances
• Manage in & outgoing mail, shipping (FedEx), and deliveries
• Maintain inventory and budget

Requirements

• Excellent customer service, communication/interpersonal skills
• Prior customer service or front office experience in a professional business office
• Strong organizational skills
• Intermediate to advanced MS Office (Word, Excel, PPT)
• Adapts quickly to new technology
• Able to juggle multiple tasks with efficiency and accuracy
• Self-starter with positive, can-do attitude
• Ability to adjust to changing environments
• Must have a flexible schedule
• Ability to lift up to 25 lbs
• Must be able to work 8:30 a.m. – 5:30 p.m., Monday through Friday

*Nice to Have*

• Preferred: Post-secondary education
• Previous experience working with a technology company
• Experience with Adobe Creative Suite
• Deep understanding of Google applications
• Health and safety knowledge; JHSC, First Aid, Fire Warden

Perks & Benefits

• Medical, dental, vision, and basic life insurance
• PTO and company-paid holidays
• Retirement programs
• 1% charitable giving program

Compensation

• Base pay: $45,000 - $65,000 CAD
• The salary range listed here has been provided to comply with local regulations and represents a potential base salary range for this role. Please note that actual salaries may vary within the range above or below, depending on experience and location. We look at compensation for each individual and base our offer on your unique qualifications, experience, and expected contributions. This position may also be eligible for other types of compensation in addition to base salary, such as variable bonus and/or stock bonus.

Veeva's headquarters is located in the San Francisco Bay Area with offices in more than 15 countries around the world.

Veeva is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin or ancestry, age, disability, marital status, pregnancy, protected veteran status, protected genetic information, political affiliation, or any other characteristics protected by local laws, regulations, or ordinances. If you need assistance or accommodation due to a disability or special need when applying for a role or in our recruitment process, please contact us