Contract and Subcontract Administrator

Position Summary
The Contract and Subcontract Administrator demonstrate management by ensuring that the proper contract administration procedures are implemented, administered and maintained in accordance with the company's policies and procedures and the specific project requirements. These obligations apply to both client-facing contracts, and complex vendor facing Subcontracts. The role is a key escalation point for the Contract management Department, in their roles related to negotiation and maintenance of complex vendor Subcontracts.

The role provides support to Contract & Subcontract Manager, Project Managers, Project Director, Finance, Legal, Procurement, and other corporate departments in all areas of contracts administration, claims, risk and para-legal matters relating to active projects and bid proposals.

The Contacts and Subcontract administrator is also responsible for day-to-day people management in a fast pace environment.

Reports to
: Contract & Subcontract Manager

Contracts Administration
The Contract and Subcontract Administrator's key responsibilities are:

• Work with Contract and Subcontract Managers to Identify, prepare and monitor all contract change proposals, requests for quotations (RFQs), change orders, claims notices, liquidated damages assessments, including the assembly and research of all necessary backup documentation, in accordance with Contract requirements and obligations.
• Assists Contract and Subcontract Managers with monitoring contract compliance by NEC and the subcontractors (e.g. schedule delays, out-of-scope work) and prepare appropriate contractual actions.
• Initiate, expedite and ensure timely responses to correspondences and completion of documentation and estimates by the project team, Senior Management Team and internal departments, as required.
• Assist Project Management in all activities relating to commercial matters, including but not limited to, internal RFQ processes, providing contract clarification, interpretation to support NEC's business goals and timely generation of correspondence and weekly/monthly reports under the supervision of Contract & Subcontract Manager
• Represents Contracts Management Department in status review meetings with Client/Subcontractors and internal project review and presentations.
• Represents Contracts Management Department and support project Management and Marketing commercial/contractual negotiation matters with the Customer as assigned by Project's Director and Contract Manager.
• Monitors the Identification and immediate notification of any contractual risk issues or exposure that arise. Participates in implementation of mitigation plan.
• Liaise with procurement, finance, legal and other corporate departments, as well as external legal and banking institutions as required as assigned by the Project's Director and Contract manager.
• Responsible for administration of contractual insurance, bonding, warranty, escrow and other contract requirements.
• Conducts research and obtains backup documentation with respect to controversial issues, potential disputes, and makes recommendations thereon.

Subcontract Administration

• Responsible as the key point of liaison to the organization for all issues related to Contracts mandate in relation to Subcontracts.
• Coordinates negotiation of key contract terms with Subcontractors as determined by the pre-determined deviation matrix between Legal and Contracts, and Procurement.
• Ensures consistency of approach between client contracts and Subcontracting agreements.
• Coordinates negotiation and acceptance of required flow-downs to Subcontractors from client contracts, and flow-ups from Subcontractor agreements to client contracts.
• Ensures establishment of subcontract onboarding in consultation with Procurement in advance of mandatory work periods under major client programs.
• Verifies completion and adoption of program "Subcontract Playbook" to assist Contract and Subcontract Management with standardization of practices and standards.

People Management

• Keeps track of contract obligations which should be met by the appropriate stakeholder.
• Engages with employees within the department in accordance with the organization's policies and procedures.
• Meets the organization's expectations for productivity, quality, continuous improvement, and goal accomplishment.
• Fosters a spirit of teamwork and unity among department members that allows for cohesiveness, support, and working effectively together to enable each employee and the department to succeed.

Education And Qualifications

• 10 years of experience administering/managing complex contracts in construction preferably subway extension project.
• Preferably having 8+ years of experience in construction preferably subway extension projects.
• Bachelor Degree or equivalent experience

Job Requirements

• Strong interpersonal, communication and negotiation skills, including the ability to deal professionally with difficult individuals and problematic situations.
• Excellent written skills to ensure a proper level of professionalism with respect to correspondence to clients
• Self-motivated individual capable of working independently with minimal supervision, who is also a team player.
• Strong organizational ability and problem solving and delegation capability.
• Ability to understand requirements and company policies particularly pertaining to contracts, insurance, bonding and risk management.
• Previous experience in creating and managing high performing teams

WORK ENVIRONMENT
FCC Canada Ltd. is dedicated to creating an inclusive workplace where diversity is valued and respected. As an equal opportunity employer, we are committed to ensuring that all aspects of our recruitment and selection processes are accessible to individuals with disabilities. We offer reasonable accommodations upon request to support applicants throughout their journey with us. This commitment is in accordance with the Accessibility for Ontarians with Disabilities Act (AODA), affirming our ongoing efforts to provide a supportive and equitable environment for all.

This position is located in Toronto, ON.

We appreciate your interest; however, only qualified candidates will be contacted by our Talent Acquisition Team. We do not accept unsolicited agency resumes.