Current jobs related to Subcontracts Administrator - Toronto, Ontario - Amico Affiliates

  • Contract and Subcontract Administrator

    1 day ago

    Toronto, Ontario, Canada FCC Construcción Full time

    Position SummaryThe Contract and Subcontract Administrator demonstrate management by ensuring that the proper contract administration procedures are implemented, administered and maintained in accordance with the company's policies and procedures and the specific project requirements. These obligations apply to both client-facing contracts, and complex...

  • Contract and Subcontract Administrator

    1 day ago

    Toronto, Ontario, Canada FCC CONSTRUCCIÓN Full time

    FCC Construcción1 day agoToronto, OntarioMid Levelfull_timeAbout the rolePosition Summary The Contract and Subcontract Administrator demonstrate management by ensuring that the proper contract administration procedures are implemented, administered and maintained in accordance with the company's policies and procedures and the specific project requirements....

  • Contract Administrator

    1 day ago

    Toronto, Ontario, Canada FCC Construcción Full time

    Position SummaryReports to:Contract & Subcontract ManagerThe Contract Administrator's Key Responsibilities AreAdminister assigned prime contact and subcontracts, maintaining a continual review of progress and providing management with information regarding projected financial or technical difficulties.Manage assigned prime contracts and subcontracts,...

  • Contract Administrator

    1 day ago

    Toronto, Ontario, Canada FCC CONSTRUCCIÓN Full time

    FCC Construcción1 day agoToronto, OntarioMid Levelfull_timeAbout the rolePosition Summary Reports to: Contract & Subcontract ManagerThe Contract Administrator's Key Responsibilities Are Administer assigned prime contact and subcontracts, maintaining a continual review of progress and providing management with information regarding projected financial or...

  • Senior Project Coordinator

    20 hours ago

    Toronto, Ontario, Canada MHB Group Full time $80,000 - $120,000 per year

    Are you a highly motivated and  experienced Project Coordinator looking to work with an active Developer in Toronto as a Senior Project Coordinator?You will be responsible for assisting the project manager with all duties from design working drawing process through construction phase to close out. If you are strong with managing change orders and can...

  • Paralegal - Contracts

    2 weeks ago

    Toronto, Ontario, Canada Webuild Full time $60,000 - $120,000 per year

    Company DescriptionWebuild is an international construction company of civil engineering pioneers who have been at the forefront of the construction business for 120 years. With over 92,000 employees worldwide representing more than 125 nationalities, we are a global player with Italian roots, specializing in complex infrastructure—innovative and...

  • Supply Chain Manager

    1 day ago

    Toronto, Ontario, Canada Amico Affiliates Full time

    JOB SUMMARYThe Supply Chain Manager is responsible for leading and supporting a team of Buyers and Logistics personnel for all phases of the Ontario Line Elevated Guideway and Stations project.The chosen candidate has experience working in a construction environment, leading a diverse team and possesses technical proficiency, commercial acumen and strong...

  • Deputy Contract Manager

    2 weeks ago

    Toronto, Ontario, Canada Webuild Full time $120,000 - $180,000 per year

    Company DescriptionWebuild is an international construction company of civil engineering pioneers who have been at the forefront of the construction business for 120 years. With over 92,000 employees worldwide representing more than 125 nationalities, we are a global player with Italian roots, specializing in complex infrastructure—innovative and...

  • Contract Manager

    2 weeks ago

    Toronto, Ontario, Canada FCC Construcción Full time $120,000 - $140,000 per year

    BUILD YOUR CAREER AT FCC CANADAFCC Group is an international leader in engineering and infrastructure, headquartered in Spain. With over a century of history, FCC's core businesses include construction, environmental services, end-to-end water management, and the development of concessions for large infrastructure. In Canada, FCC is proud to be involved in...

  • Commercial Manager

    2 weeks ago

    Toronto, Ontario, Canada Mott MacDonald Full time $80,000 - $120,000 per year

    At Mott MacDonald, we trust our brilliant people to do brilliant things in engineering, management, and development services, supporting multisector project work in over 150 countries. As one of the largest employee-owned companies in the world, we pride ourselves on our ability to deliver exceptional outcomes through our network of 20,000+ talented...

Subcontracts Administrator

2 weeks ago

Toronto, Ontario, Canada Amico Affiliates Full time $80,000 - $120,000 per year

Amico is a leading, Canadian-owned and operated construction company specializing in large-scale infrastructure projects. With a strong track record in general contracting, civil engineering and road building, we deliver complex infrastructure solutions that shape the communities of Ontario. Our expertise spans major infrastructure projects, including highways, bridges, and critical public works that require meticulous planning, innovative engineering, and precise execution.

At Amico, we believe in fostering collaboration and empowering our team to tackle ambitious challenges head-on. By leveraging cutting-edge technology and proven project management practices, we consistently deliver high-quality infrastructure projects, regardless of their scale or complexity.

If you're ready to be part of a team that plays a pivotal role in Ontario's most impactful infrastructure developments, while gaining hands-on experience with industry-leading projects, we invite you to join us.

Job Overview:

The Subcontract Administrator is responsible for managing the full lifecycle of subcontracts for a major rail infrastructure project with a strong commitment to health and safety. This includes administration, invoice review and close-out of subcontract agreements to ensure they are compliant with project requirements, budgets, and schedules.

With a proven track record in managing subcontractor agreements and commercial matters, preferably in a progressive design/build contract model, the ideal candidate will have experience in complex civil or rail construction, strong commercial acumen, and an in-depth understanding of relevant construction laws.

Responsibilities:

Subcontract Management and Administration:

  • Coordinate with internal teams (commercial, construction, technical) and subcontractors to ensure compliance with all contractual obligations, including non-commercial requirements such as safety, quality, and as-built documentation.
  • Draft, issue, and manage all contractual correspondence, including notices, change directives, and change orders.
  • Lead and administer small to medium value subcontracts, cost-plus subcontracts and service agreements as needed
  • Review, analyze, and negotiate subcontract terms and conditions to align with the overarching prime contract.
  • Participate in, prepare for and lead internal stakeholder and client/subcontractor meetings for progress updates and commercial matters
  • Maintain comprehensive subcontract logs and registers, tracking all changes, extensions of time, and payments.
  • Ensure compliance with all relevant legal and regulatory requirements, as well as company and joint venture policies and procedures

Financial Oversight:

  • Assess subcontractor progress claims and invoices for internal approval with subject matter experts or relevant discipline team leads, ensuring accurate and process progress application and invoice in accordance with the joint venture or project policies and processes to ensure timely payments
  • Assist the project controls team with monthly forecasts and accruals for subcontracted work
  • Perform cost and price analysis in conjunction with the technical teams to evaluate subcontractor proposals and change orders
  • Work with Project Controls team manage reconciliations

Risk Management and Dispute Resolution:

  • Actively work to avoid disputes by maintaining clear communication and proactively managing subcontractor issues
  • Liaise with construction and technical team to ensure that all subcontractors are on schedule and that any delays are promptly addressed, identifying potential issues early and work collaboratively with the teams to mitigate risk ensuring the projects stays on track and within budget
  • Mitigate, identify and evaluate potential change orders and claims assisting with the resolution of outstanding commercial issues
  • Coordinate with subcontracts manager and legal team as needed to address contractual disputes
  • Support the project closeout process by verifying that all contractual obligations have been fulfilled

Communication and Collaboration:

  • Maintain excellent relationships with internal stakeholders, subcontractors, and clients
  • Attend and document subcontractor kick-off and progress meetings
  • Liaise with multiple cross-functional teams, such as construction, technical, quality, and safety on matters affecting contractual rights and obligations
  • Provide training and mentorship to increase subcontracts/commercial awareness within the broader project team

Desired Skills, Knowledge, Competencies:

Education and experience:

  • Bachelor's degree in Civil Engineering, Construction Management, Business Administration, or a related field
  • Minimum of 3–5 years of experience in subcontract administration, with a background in large-scale civil or rail construction projects preferred
  • Strong understanding of construction contracts, commercial management, contract law and regulatory requirements specific to construction
  • Familiarity with contract management software and tools, such as SAP, SEO, Oracle, or similar ERP systems

Technical and Professional Skills:

  • Demonstrated hands-on experience in subcontract administration on a large, intricate construction project with a proven ability to read and interpret complex contract documents
  • Strong commercial acumen with experience in cost analysis and financial reporting
  • High level of accuracy and attention to detail in managing contracts and financial documents
  • Ability to work collaboratively in a team environment
  • Strong organizational and time management skills with the ability to manage and prioritize multiple tasks and deadlines
  • Excellent presentation, oral, and written communication skills
  • Demonstrated personal commitment to the health and safety framework, policies and management system requirements and expectations
  • Flexibility to adapt to changing project requirements and environment
  • Proficiency in managing subcontract agreements, including drafting, negotiation, and administration
  • Ability to conduct cost and price analysis, manage budgets, and process financial claims
  • Strong analytical skills with the ability to evaluate solutions and implement effective resolutions
  • Skilled in negotiating terms and conditions with subcontractors to achieve favorable outcomes
  • Strong sense of integrity and ethical conduct in all professional activities

What Amico Can Offer You:

  • Competitive Salary
  • Medical, dental, and vision insurance
  • Employer Matching Retirement Program
  • Life insurance

At Amico, we are committed to providing an environment of mutual respect where equal opportunities are available to all applicants and teammates. Accommodation is available upon request for applicants throughout the recruitment and selection process.

We thank all applicants for their interest. However, only those selected for an interview will be contacted.