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Subcontracts Coordinator

2 weeks ago

Toronto, Ontario, Canada Amico Affiliates Full time $80,000 - $120,000 per year

Amico is a leading, Canadian-owned and operated construction company specializing in large-scale infrastructure projects. With a strong track record in general contracting, civil engineering and road building, we deliver complex infrastructure solutions that shape the communities of Ontario. Our expertise spans major infrastructure projects, including highways, bridges, and critical public works that require meticulous planning, innovative engineering, and precise execution.

At Amico, we believe in fostering collaboration and empowering our team to tackle ambitious challenges head-on. By leveraging cutting-edge technology and proven project management practices, we consistently deliver high-quality infrastructure projects, regardless of their scale or complexity.

If you're ready to be part of a team that plays a pivotal role in Ontario's most impactful infrastructure developments, while gaining hands-on experience with industry-leading projects, we invite you to join us.

JOB SUMMARY:

The Subcontracts Coordinator is responsible for managing complex subcontracts & service agreements throughout their full lifecycle, from post-award to closeout. This role involves overseeing the subcontract administration process, ensuring compliance with contractual terms, claims, variation, and change management, supporting the contracts team in upstream contract management with owner. Additionally, the coordinator collaborates with the procurement/construction/design team during the post-award process to ensure seamless integration and execution of subcontract agreements during the development phase and construction early works.

RESPONSIBILITIES:


• Manage complex subcontracts from award to closeout, ensuring compliance with contractual terms and conditions, specifically for infrastructure construction projects.


• Oversee subcontract administration, including monitoring performance, resolving issues, and maintaining documentation related to subway station construction.


• Support the contracts team in upstream contract management with clients, providing expertise and guidance on the project.


• Collaborate with the procurement team in the post-award process to ensure effective integration and execution of subcontract/agreements change management.


• Facilitate communication between subcontractors, clients, and internal teams to ensure project objectives for subway station construction are met.


• Conduct regular reviews and audits of subcontractor performance and compliance with construction standards.


• Prepare and present reports on subcontract status, performance, and issues to senior management, with a focus on construction progress and claims status.


• Develop and implement subcontract management strategies to optimize performance and mitigate risks in execution of subcontract agreements.


• Ensure timely and accurate processing of subcontractor invoices and payments for Subcontractors.


• Coordinate and lead subcontractor meetings to address project progress, issues, and solutions specific to Subcontracts.


• Provide training and mentorship to subcontract administrators and coordinators in the context of Subcontracts full life cycle management.


• Assist in the negotiation of subcontract terms and conditions to achieve favorable outcomes for change management with best for project approach.


• Monitor industry trends and best practices in construction to continuously improve subcontract management processes.


• Manage change orders and variations, ensuring all changes are documented, approved, and communicated effectively.


• Oversee the invoicing process, ensuring timely and accurate submission and approval of subcontractor invoices.


• Participate in the development phase, providing input on subcontractor selection, scope definition, and contract terms as required from execution perspective.


• Coordinate early construction work, ensuring subcontractors are mobilized and work is initiated according to project schedules and plans.

DESIRED SKILLS, KNOWLEDGE, COMPETENCIES:


• Education: Bachelor's degree in relevant fields.


• Experience: Minimum of 5 years in subcontract management for infrastructure projects or similar construction background.


• Technical Knowledge: Strong understanding of construction subcontracts, Construction Act (Ontario), and industry standards.


• Subcontracts Management: Ability to manage multiple Subcontracts simultaneously.


• Communication: Excellent verbal and written skills in drafting letters, notices, site instructions, change directives, change orders, etc.


• Negotiation: Strong negotiation skills.


• Problem-Solving: Ability to resolve issues promptly.


• Attention to Detail: High accuracy in documentation, in managing invoicing and claims


• Analytical Skills: Assess subcontractor performance, entitlement and compliance.


• Leadership: Lead and mentor junior team members.


• Adaptability: Flexibility to adapt to changing requirements.


• Software Proficiency: Proficiency in MS Project, ERP and Change Management software.

What Amico Can Offer You:

  • Competitive Salary
  • Medical, dental, and vision insurance
  • Employer Matching Retirement Program
  • Life insurance

At Amico, we are committed to providing an environment of mutual respect where equal opportunities are available to all applicants and teammates. Accommodation is available upon request for applicants throughout the recruitment and selection process.

We thank all applicants for their interest. However, only those selected for an interview will be contacted.