Office Assistant

3 days ago

Stoney Creek, Ontario, Canada Venture Developments Full time

Overview

We are a small, fast-paced property management company seeking a detail-oriented, organized, and professional Office Assistant to support administrative, financial, and customer service functions. This role is essential in maintaining smooth office operations, supporting property-related tasks, and ensuring accurate financial processing.

The ideal candidate is comfortable multitasking, has excellent communication skills, and can handle a wide range of administrative responsibilities—from phone duties to bookkeeping support. Experience in property management and administrative environment offices is an asset but not required.

Key Responsibilities Administrative Support

  • Respond to inquiries via phone or email and direct messages appropriately.
  • Maintain organized electronic and physical filing systems.
  • Handle photocopying, scanning, preparing documents, and monitoring office supplies.
  • Assist with appointment scheduling, confirmations, and calendar coordination when required.
  • Review and proofread documents, email marketing content, and outgoing communication for accuracy, grammar, and clarity.

Financial & Billing Duties

  • Process bank deposits (remote and in-branch).
  • Complete biweekly billing for our warranty corporations, including maintaining the outgoing emails spreadsheet.
  • Manage monthly Subprime leads billing.
  • Prepare the Monthly Delivery Source/Leads Report.
  • Manage payables and receivables, including monthly rent and continuous follow up with any arrears
  • Write cheques for invoices as required.
  • Assist with compiling invoices for credit card processing.
  • Reconcile monthly credit card statements against receipts.
  • Support bookkeeping tasks in QuickBooks.
  • Prepare posting reports and assist with basic financial record keeping.

Property Management Support

  • Maintain and update Ontario film locations library listings (as required).
  • Draft commercial leases and residential leases.
  • Manage utility accounts including new account setup, PAP, and bill organization.
  • Assist with demolition permit applications, including DOS forms and fee processing.

Additional Duties (as needed)

  • Support administrative functions related to client or tenant files.
  • Aid with organizing documentation for insurance, property files, or management records.
  • Provide general office and staff support to ensure efficient daily operations.

Qualifications

  • Previous administrative or office experience preferred.
  • Strong computer skills: Microsoft Office, Google Workspace, QuickBooks (or similar), and accurate data entry abilities.
  • Exceptional organizational skills and attention to detail.
  • Ability to type efficiently and proofread with accuracy.
  • Strong written and verbal communication skills.
  • Ability to manage multiple tasks, meet deadlines, and work independently in an on-site setting.

What We Offer

  • A supportive, close-knit team environment.
  • Diverse responsibilities with opportunities to grow administrative and property-management skills.
  • Business-casual dress code.
  • Benefits after 180 days of employment.
  • Stable, on-site role with long-term potential.

How to Apply

Please send your resume and a brief cover letter to We appreciate all applicants; however, only those selected for an interview will be contacted.

Job Types: Full-time, Permanent

Pay: $38,000.00-$42,000.00 per year

Benefits:

  • Dental care
  • Extended health care

Work Location: In person

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