Office and Payroll Assistant

For more than 90 years,
E.S. Fox Limited (ESFL)
has set the standard for safety and quality in the construction and fabrication industry. We have been unique in the industry as the ones who have helped build Canada's infrastructure. We possess the insight and expertise to stand behind everything we do.

Our Strength is People
With a strong commitment to health, safety, and the protection of the environment, ESFL has earned a reputation as a people-first, environmentally conscious and socially responsible provider. Our goal is to foster, cultivate, and preserve a culture of diversity, equity, and inclusion so that all employees feel valued and respected.

Our employees are our greatest asset. We strive to create an atmosphere that inspires free thinking, expression, and the promoting of individual differences, valuing the diverse contribution of skills, abilities, and experience.

Why Join Our Team
We offer you a rewarding career opportunity working within the thriving construction industry. We provide comprehensive benefits, including:

An attractive health and dental benefits package for you and your family (dependents). Health Care Spending Account and Healthy Living Wellness Account options

• Employee Assistance Program
• Group RSP with employer contribution
• Competitive compensation
• Support of professional growth

Our office in Hamilton, ON, is looking for a Office and Payroll Assistant to join our team.

*Summary of the Role*
Reporting to the Area Manager, the Office and Payroll Assistant is responsible for providing administrative support including but not limited to reception duties, purchasing activities, and timesheet administration, while also supporting the daily and efficient operation of the office.

*Key Responsibilities*

• Operate various pieces of office equipment used for computing, faxing, photocopying, and printing.
• Open and distribute incoming faxes, mail, answer correspondence, and prepare outgoing mail.
• Enter, track, and reconcile field and office timesheets while ensuring a timely delivery to the payroll office for processing.
• Arrange, participate in, and organize conferences and meetings as requested.
• Schedule meeting rooms and complete hotel reservations as required (both for in-house and out-of-town meetings).
• Maintain filing systems, indices, and directories.
• Prepare memos, emails, and letters as directed in addition to the filing of weekly financial reports, finals, and sales analyses.
• Operate personal computer and access email and other basic office support software.
• Use various software applications to assemble, manipulate, and/or format data as well as reports.
• Perform such other and reasonable duties as required to effectively support the organization.
• Ensure responsibilities and accountabilities are carried out in a safe manner in accordance with E.S. Fox Ltd. safety policy/procedures, ISO 18001 standards, and OHSA requirements.

Key Requirements, Experience And Skills

• Completion of College level Diploma in Business Administration.
• Highly knowledgeable in Microsoft Office programs including Word, Excel, and Outlook.
• 3+ years of administrative experience in an industrial environment.
• Strong communication skills, both written and verbal are required.
• Exceptional Interpersonal Skills and presence.
• Tact and persuasion abilities.
• Able to prioritize, multi-task, and handle stressful situations.

*Attributes*

• Reliable and well-organized.
• Result oriented.
• Personable and pleasant.

*Competencies*
Integrity/Ethics

Quality

Working Safely

About E.S. Fox Limited
ESFL is a privately owned, Canadian, multi-trade fabricator and constructor, providing a single-source solution for Industrial, Institutional, Commercial, and Power Generation sectors. ESFL has established a reputation for safety, executing high quality workmanship, operational flexibility, efficiency, and timely project completion.

As a fully integrated, multi-trade construction firm, ESFL provides clients with a sole source solution for their detailed engineering, fabrication, construction, and maintenance needs. We are a solutions-based provider that delivers a superior level of service from 'cradle to grave,' as we offer multi-trade, service-oriented solutions for all your Industrial, Commercial, Institutional, and Energy products. ESFL continues to be a leader of Canadian strength and tradition for over 9 decades.

Headquartered in Niagara Falls, Ontario, we maintain full-service regional offices in Hamilton, Toronto, Port Robinson, Oshawa, Kincardine, Kingston, Sarnia, and Thunder Bay.

Connect:  LinkedIn,

E.S. Fox Limited is an equal opportunity employer committed to providing an inclusive workplace. We will accommodate applicants with disabilities throughout the recruitment and selection process. Please advise Human Resources to ensure your accessibility needs are accommodated throughout this process.

CPRT