administrative coordinator, rentals

Introducing the National Arts Centre

The National Arts Centre (NAC) is Canada's bilingual, multi-disciplinary home for the performing arts. The NAC presents, creates, produces, and co-produces performing arts programming in various streams-the NAC Orchestra, Dance, English Theatre, French Theatre, Indigenous Theatre, and Popular Music and Variety-and nurtures the next generation of audiences and artists from across Canada. The NAC is located in the National Capital Region on the unceded territory of the Anishinabe Algonquin Nation.

At the National Arts Centre, we believe the performing arts are vital to the human experience. A house of dreams for the Canadian performing arts, we work with artists and arts organizations from across this land to revitalize our sector.

Curious to learn more? Read our Strategic Plan, The Journey Ahead.

Equity, Diversity, Inclusion, Anti-Racism and Accessibility

We are on a journey, committed to ensuring that equity, diversity, inclusion, accessibility, anti-racism and reconciliation with Indigenous peoples will guide our actions.

The NAC welcomes applications from candidates who can help us meet our vision, and contribute to the diversity of lived experiences, perspectives, and approaches. When you join the NAC, you will be part of an inclusive community working hard to dismantle barriers to employees' well-being, access, potential, and success. The NAC actively seeks candidates who identify as women, Indigenous, Black, Persons of Colour (IBPoC), members of 2SLGBTQIA+ communities, and people with disabilities. We encourage you to self-identify in the recruitment process.

Job Number:

J

Job Title:

ADMINISTRATIVE COORDINATOR, RENTALS & SUMMER PROGRAMMING

Employment Type:

Full-Time, Term

Job Category:

Administration / Clerical

Open Positions:

1

Posting Date:

November 7, 2025

Closing Date:

December 7, 2025

Salary:

$52, $65,700.00/Year

Language Requirement:

Bilingual

Working Hours:

2-year term. Monday to Friday (35 hours per week) – flexible schedule: occasionally may be required to work outside of regular hours to support operational needs.

Job Reports To:

Executive Producer, Popular Music and Variety

Key Activities

Reporting to the Executive Producer, Popular Music and Variety the Administrative Coordinator provides general administrative support and event coordination for the Summer Programming and Rentals Departments. The incumbent also has duties relating to financial, database, and contract management, and shares overlapping duties with the other members of the team as required. This position may require the selected individual to regularly work a flexible and irregular schedule with occasional evenings and weekends.

Duties include:

• Coordinating all contracting for Summer Programming with the Associate Producer;
• Coordinating all contracting and settlements for the Rentals Department with the Rentals Manager
• Coordinating all artist payments with the Associate Producer and the Finance Department;
• Working with the Associate Producer to coordinate all travel bookings and hotel allocations for artists;
• Liaising between the Associate Producer and artists to acquire and action information regarding production management, including riders, promotional materials, ground transportation, and hospitality;
• Provide ongoing administrative support to the Executive Producer, the Associate Producer and the NAC Summer Programming Team, and the Rentals department;
• Processing invoices for payment;
• Monitor and tracking of all Summer finances and Rentals settlements;
• Prepare to be onsite to welcome and host artists and clients, if required;
• Gathering administrative materials as required for Summer Programming Team and the Rentals department;
• Ensure all data is organized and centrally located, as directed by Executive Producer;
• Assist the Marketing and Communications departments when necessary.

Skill Requirements

• Post-secondary degree in Arts Administration or in a related field, or an equivalent combination of education, training and experience;
• A minimum of two (2) years of related experience in an administrative role;
• Basic knowledge of accounting practices required;
• Experience working within the music industry or performing arts industry is an asset;
• Professional experience with contract management is an asset;
• Strong proficiency in Microsoft Office Suite, including Word, Outlook, Excel and PowerPoint, and MS Teams;
• Ability to adapt quickly to a fast-paced and highly charged environment;
• Ability to coordinate a variety of activities simultaneously and manage priorities accordingly;
• Proactive approach to work, including being resourceful, dependable, detail-oriented and self-motivated;
• Excellent communication skills and ability to deal with a wide range of people, organizations, and internal and external clients on behalf of the Team;
• Flexibility to work within an irregular schedule depending on operational requirements;
• Bilingualism in both official languages is required

Who Can Apply

Persons residing in Canada and Canadian citizens residing abroad. Preference will be given to Canadian citizens.

As part of NAC's interview process, in-person interviews may be required. Please ensure to have the most up-to-date information on your résumé including your current email address.

While we appreciate all applications, only those selected for an interview will be contacted by us.

Important Notice

The National Arts Centre (NAC) is committed to inclusive employee recruitment and selection. The NAC welcomes and encourages applications from people with disabilities. If you require accommodation during the selection process, please inform us as soon as possible and we will make every effort to fulfill your accommodation request.

The successful candidate will be required to provide the original or a true certified copy of their education credentials as appropriate, along with proof of a valid Criminal Background Check as a condition of employment.

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