Administrative Coordinator, Market Engagement

2 weeks ago

Ottawa, Ontario, Canada CaGBC Full time

Job summaryThe Canada Green Building Council (CAGBC) is the leading authority on green building nationwide, providing solutions and services that businesses across the building sector need to achieve low-carbon, energy efficient, and resilient buildings. Working with our members and for our members, CAGBC delivers market-leading green building programs, expert-led learning pathways and value-driven engagement to enable sustainability as a competitive advantage.

CAGBC is currently looking to hire a permanent full-time Administrative Coordinator, Market Engagement (BILINGUAL) to provide administrative support for the Market Engagement team. This diverse role involves interaction with all divisions and levels of the organization, with a focus on supporting the Team as they grow key revenue lines. The ideal candidate will have previous administrative experience, possess excellent communication skills, and demonstrate the ability to multitask in a fast-paced environment.

Responsibilities:

  • Assist across the department to provide administrative assistance and support cross-functional projects.
  • Support outreach and engagement with corporate members, including updating of standardized communications.
  • Support onboarding of Group Learning clients into learning management system, in conjunction with the Learning and Development team.
  • Coordinate and support delivery of online workshops in conjunction with other team members.
  • Coordinate and support delivery of CAGBC webinars, in conjunction with other departments.
  • Maintain an organized digital filing system in SharePoint to ensure easy retrieval of information.
  • Coordinate, prepare and organize the successful delivery of weekly, monthly and quarterly reporting, including reviewing and analyzing data for reports as required.
  • Handle incoming calls, emails, and other communications with professionalism and efficiency.
  • Streamline administrative processes and adapt to new processes and systems to enhance overall department efficiency while maintaining standard operating procedures.
  • Assist in coordination of special initiatives and campaigns.
  • Maintain integrity of database.
  • Foster a positive and collaborative work environment by assisting colleagues when necessary.

Other Responsibilities This job description highlights the general nature and level of the assignments required by this position. This is not a completely exhaustive list of duties; additional related duties may be assigned.

Education and Experience:

  • Undergraduate degree or Post-secondary Diploma (3 year) in a related area.
  • Minimum 5 years' related work experience
  • Fluency in both official languages is a must (written and oral).
  • Proven experience as an Office Administrator or in a similar role.
  • Strong organizational and time-management skills.
  • Excellent communication and interpersonal abilities.
  • Demonstrates flexibility by being able to pivot quickly to address changing priorities.
  • High proficient in webinar delivery platforms (Zoom, MS Teams) and Microsoft Office Suite (Word, Excel, Teams PowerPoint, Outlook), including SharePoint.
  • Ability to adapt to new software and technologies.
  • Fluency in both official languages is a must (written and oral).

Personal attributes:

  • Showcases versatility and a willingness to take on new challenges.
  • Sense of pride in work performance, and can be counted on to complete tasks in a self-directed manner.
  • Innate curiosity and determination to excel within the role.
  • Familiarity with green buildings and/or an interest in sustainability
  • Ability to work in a hybrid environment, with confidence.

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