Accounts Payable Specialist and Executive Assistant to Clinical Psychologist

About CRUX Psychology

CRUX Psychology is a purpose-driven team striving to be the best in Canada at providing timely, accessible, evidence-based therapy and assessment. Our team uses marketing, consolidation, and innovation—with though-minded, competitive execution—so psychologists deliver better care, faster. Learn more:

CRUX Psychology is looking for a motivated and detail-oriented Executive Assistant to support Dr. Simon Sherry—a clinical psychologist and professor at Dalhousie University. This is an exciting opportunity to be part of a growing team where science, compassion, and competitiveness intersect to create meaningful change in many peoples' lives.

The successful candidate will be highly organized, conscientious, reliable, open-to-learning (especially AI), and able to work independently. You will play a key role in supporting day-to-day operations and strategic growth efforts so CRUX Psychology can help more people, faster.

About Dr. Simon Sherry

Dr. Sherry's research program investigates the role of personality in relationship problems, depression, anxiety, eating disorders, and alcohol misuse. Dr. Sherry has published 160+ scientific articles and earned more than $2.5 million in grant funds. Learn more:

Wanting to directly help more people, in 2018, Dr. Sherry and his wife founded CRUX Psychology, a team of 55+ psychologists. CRUX provides high-quality, evidence-based individual therapy, couples therapy, family therapy, and assessment in French and English. Therapy and assessment are available online and in person. CRUX serves Atlantic Canada.

Key Responsibilities

Finance and Administration

• Manage monthly payroll for a team of psychologists, ensuring accuracy, timely submission, and proper documentation.
• Assist with payroll administration, including updating payroll records, cross-checking hours or service totals, and addressing payroll-related inquiries.
• Oversee accounts payable including invoice processing, expense verification, reconciliation, and maintaining organized financial records.
• Handle vendor payments by coordinating with external partners, ensuring timely and accurate disbursements, and tracking outstanding balances.
• Support basic bookkeeping tasks (e.g., data entry, payment tracking, document organization) in collaboration with CRUX's accountant or financial team.
• Other duties as needed.

Business Development and Operations

• In collaboration with Dr. Sherry, drive business development initiatives and support efforts to forge new partnerships for CRUX.
• Support CRUX's accelerated growth by providing organizational, administrative, and strategic assistance in a fast-scaling environment
• Liaise with stakeholders and third-party payers (e.g., Royal Canadian Mounted Police, Canadian Armed Forces, Veterans Affairs Canada, Partners in Canadian Veterans Rehabilitation Services, etc.).
• Coordinate meetings by preparing agendas, scheduling participants, taking accurate notes, and following up on action items.
• Draft, proofread, and send professional correspondence for internal and external audiences, particularly communications related to recruitment and partnership development
• Other duties as needed.

Qualifications

• Minimum 1 year in an executive assistant, administrative, or research support role (clinical, academic, or professional environment preferred)
• University degree or college diploma in a relevant field
• Proficient in Microsoft Office Suite and familiar with productivity tools (e.g., Google Calendar, Gmail, etc.)
• Ability to learn and harness AI
• Excellent written and verbal communication skills
• Highly organized with strong attention to detail
• Capable of managing multiple tasks and tight deadlines
• Discreet, trustworthy, and respectful of confidential information
• Friendly, professional, and eager to learn
• All work occurs at our Clyde Street office in Halifax
• This position is not focused on research assistance

What We Offer

• A full-time opportunity with meaningful work
• A chance to be part of a purpose-driven team
• Mentorship and learning opportunities with a recognized expert

To Apply

Please submit your cover letter and resume detailing your interest and qualifications for this position.

Job Type: Full-time

Pay: $20.00-$23.00 per hour

Ability to commute/relocate:

• Halifax, NS: reliably commute or plan to relocate before starting work (required)

Education:

• Bachelor's Degree (preferred)

Work Location: In person