Executive / Administrative Assistant

1 week ago

Canada Puget Sound Psychiatric Clinic Full time $3,964,631 - $7,272,789 per year

Job Overview

As an Executive Administrative Assistant, you will be the backbone of our executive team, providing vital support that keeps our operations running smoothly. Your role will encompass a variety of tasks, from managing calendars and coordinating projects to handling bookkeeping and ensuring efficient office management. With your exceptional organizational skills and proactive approach, you will help streamline processes and enhance productivity within the organization.

What you'll do

  • Manage executive calendars, scheduling meetings, and appointments with precision
  • Coordinate and plan events, ensuring every detail is executed flawlessly
  • Provide comprehensive administrative support, including typing, proofreading, and transcription of documents
  • Maintain accurate records through diligent data entry and filing systems
  • Handle bookkeeping tasks using QuickBooks to keep financial records up-to-date
  • Serve as the first point of contact for clients and visitors, demonstrating excellent phone etiquette and customer service skills
  • Oversee project coordination to ensure timely completion of tasks and initiatives
  • Utilize Microsoft Office Suite and Google Workspace for document creation, communication, and collaboration

Basic qualifications

  • Proven experience in an administrative role with a focus on executive support
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace
  • Strong typing skills with attention to detail for accurate data entry and transcription

Preferred qualifications

  • Experience with QuickBooks for bookkeeping purposes
  • Familiarity with multi-line phone systems and Microsoft Outlook Calendar
  • Previous personal assistant experience is a plus

Why you'll love it here

We believe in empowering our team members to excel both professionally and personally. Our commitment to your growth is reflected in our supportive work environment that fosters collaboration and innovation.

Our benefits include:

  • Comprehensive health benefits that prioritize your well-being
  • Opportunities for professional development and career advancement
  • A vibrant workplace culture that values teamwork and creativity

Join us as we work together to create an impactful environment where your contributions make a difference

Job Types: Full-time, Part-time

Pay: $39,646.31-$72,427.89 per year

Benefits:

  • Commuter benefits
  • Work from home

Work Location: Remote

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