Executive Assistant

3 days ago

Canada Kaplan B Construction Inc Full time

**Responsibilities**:

- Preparing financial statements, reports, memos, invoices letters, and other documents.
- Answering phones and routing calls to the correct person or taking messages.
- Handling basic bookkeeping tasks.
- Filing and retrieving corporate records, documents, and reports.
- Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
- Helping prepare for meetings.
- Accurately recording minutes from meetings.
- Greeting visitors and deciding if they should be able to meet with executives.
- Using various software, including word processing, spreadsheets, databases, and presentation software.
- Reading and analyzing incoming memos, submissions, and distributing them as needed.

**Requirements**:

- Proven experience as an executive assistant or other relevant administrative support experience.
- In-depth understanding of entire MS Office suite.
- High school diploma.
- Ability to organize a daily workload by priorities.
- Must be able to meet deadlines in a fast-paced quickly changing environment.
- A proactive approach to problem-solving with strong decision-making skills.
- Professional level verbal and written communications skills.
- Making travel arrangements for executives.

**Job Types**: Full-time, Permanent

**Salary**: $18.25-$21.06 per hour

**Benefits**:

- Commuter benefits
- Paid time off

Schedule:

- 8 hour shift
- Monday to Friday

Supplemental pay types:

- Overtime pay
- Tips

Ability to commute/relocate:

- Montréal, QC H2W 2H1: reliably commute or plan to relocate before starting work (required)

Work Location: In person

  • Executive Assistant

    3 days ago

    Canada Maples Group Full time

    **Position**:Executive Assistant **Location**:Montreal **About Us** The Maples Group is a global leader in financial services, trusted by many of the world’s largest hedge fund managers, private equity firms, and international corporations. Our side-by-side financial and legal teams consistently deliver award-winning services to a global client base,...

  • Executive Assistant

    2 weeks ago

    Canada Eastern Health Canada Full time

    **Job Summary** The Vice President of Clinical Services-Cancer Care, Clinical Efficiency, Medicine, Surgical and Perioperative Services and the Executive Director-Correctional Services, Emergency and Ambulatory Care, and Mental Health and Addictions are looking for a highly motivated and skilled individual to perform as their Executive Assistant. The...

  • Executive Assistant

    1 week ago

    Canada Porsche Cars Canada Full time

    If you make hearts beat faster, your own has to be in the right place. **Executive Assistant**: - **Code number**:J000002134 - **Entry level**:Professionals - **Location**:Toronto - **Organization**:Porsche Cars Canada **Tasks **Tasks*** **Position Objective** The Executive Assistant plans and oversees the President & CEO Office’s functions and...

  • Executive Assistant

    4 days ago

    Canada Iversoft Full time

    As an Executive Assistant, you will work closely with Matt, our Co-Founder & CRO, supporting him in managing priorities and keeping day-to-day operations running smoothly. You'll handle scheduling, inbox and communications, follow-ups, and coordination, bringing clarity and order to a busy, fast-moving schedule. In this role, you'll act as a calm, capable...

  • Executive Assistant

    6 hours ago

    Canada Nestlé Global Full time

    Executive Assistant Position SnapshotBusiness area: Nestlé, CanadaLocation: 25 Sheppard Ave W, North York, ON M2N 6S8Compensation range: $57,000-$72,000 k per annumHybrid (minimum 3 days/week in office)A little bit about usWhile Nestlé is known for KitKat, Gerber, Nescafe, S.Pellegrino or Häagen-Dazs, our recipe for success comes down to one thing: our...

  • Executive Assistant to Chief Executive Officer

    2 weeks ago

    , , Canada MHB Group Canada Full time

    A highly respected and well-established private equity real estate company is in search of an experienced Executive Assistant to support the Founder & CEO . This is a high-trust, high-impact role within a fully integrated real estate investment firm spanning acquisitions, development, asset & property management, across a diverse portfolio of assets. This...

  • Executive Assistant to the CEO

    2 weeks ago

    , , Canada Verifast Full time

    Join to apply for the Executive Assistant to the CEO role at Verifast About Verifast Verifast is an all-in-one identity verification platform trusted by property managers, lenders, brokers, and underwriters across the US and Canada. With hundreds of workflows and human-powered customer support, Verifast improves application efficiency by 90% while reducing...

  • Executive Assistant

    4 days ago

    Victoria, British Columbia, VT J, Canada Victoria Police Department Full time

    Position Title:  Executive Assistant - Senior Executive OfficeCompetition Number:  P04-26Date of Issue:  January 8, 2026Closing Date:  January 29, 2026Current Salary Range:  PCONT-B - $89, $99, rates), plus benefits.To Apply:  All submissions shall be sent electronically by 4:30pm on the above closing date and should include all qualifications and...

  • Executive Assistant

    5 days ago

    Toronto, Ontario, MK N, Canada Northleaf Capital Partners Full time

    About Northleaf Capital PartnersNorthleaf is a global private markets investment firm focused on mid-market companies and assets. With US$30 billion in capital commitments raised to date, Northleaf has an established, long-term track record as an investor in private equity, private credit and infrastructure globally.Northleaf's 280+ person team, located in...

  • Executive Assistant

    2 weeks ago

    Airport Road, Mississauga, Ontario, Canada CIMA+ Full time

    Company Description Welcome to a commitment to sustainable development you can relate to. Welcome to people with an inspiring vision of the future and challenge seekers.  At CIMA+, you'll find a place where your ideas and perspectives are welcomed and encouraged. In both the field and at the office, you'll get plenty of opportunities to reach your full...