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Accounts Payable Coordinator

2 weeks ago

Calgary AB TH G, Canada Catalyst Condo Management Full time

Who We Are

At Catalyst Condo Management, we set out to disrupt industry norms, and bring a new approach to the old-school world of Condo Property Management. We've flipped the service model on its head, curating a team of specialists who drive and champion their service area, rather than expecting everyone to be an expert of all things at once. And it works

Who You Are

We're looking for a self-motivated, highly organized, and independent thinker to join our accounting team as our Accounts Payable Coordinator. If you're the kind of person who sees a problem and fixes it without waiting for instructions, we want you on our team.

This role is not for someone who needs micromanagement. You will be the sole AP person, so you need to own the process, anticipate challenges, and make informed decisions. You also need a strong understanding of full-cycle accounting—because AP doesn't operate in a vacuum. You'll be working closely with the Director of Finance to identify cash flow issues, whether they stem from over-spending, outstanding AR, or other financial challenges.

What You'll Be Doing

Accounts Payable & Vendor Management

  • Review, post, and process bills in Xero (we manage 90+ sets of books).
  • Complete bi-weekly cheque runs for board approval, proactively addressing questions.
  • Use Plooto to issue payments.
  • Work with vendors and utility providers to transition accounts when new clients onboard or offboard.

Financial Reconciliation & Cash Flow Management

  • Perform monthly credit card and bank reconciliations to ensure accuracy.
  • Analyze cash flow problems and collaborate with the Director of Finance to determine root causes—whether it's AP, AR, or spending issues—then work with boards to develop solutions.
  • Ensure insurance policies are paid efficiently by selecting the best payment method and posting related journal entries.

Problem Solving & Ownership

  • Work independently, manage priorities, and drive efficiency.
  • Spot inconsistencies and proactively address them before they become issues.
  • Act as the go-to person for AP-related inquiries, keeping things moving without bottlenecks.

What You Bring to the Table

Minimum 2 years of experience in accounting or bookkeeping

Full-cycle accounting knowledge—you understand how AP fits into the bigger financial picture.

Fluent level English for effective communication with clients, vendors, and internal teams.

Experience managing multiple sets of books (bonus points if you've worked with Xero).

Strong problem-solving skills—you don't just report issues, you fix them.

Ability to work independently—you don't need someone to check your work every step of the way.

Strong attention to detail and accuracy in all tasks.

Excellent organizational and time-management skills with the ability to prioritize tasks effectively.

Proficient in Google Suite (Sheets, Docs).

Experience with Trello, Zendesk, Xero, and Plooto is an asset but not required.

Ability to work in a fast-paced environment with a focus on timeliness and accuracy.

Adaptability to new procedures, policies, and technology.

If you're looking for a challenge, a fast-paced environment, and the chance to take full ownership of AP, apply now and let's talk

Job Type: Full-time

Benefits:

  • Casual dress
  • Dental care
  • Extended health care
  • On-site parking
  • Paid time off
  • Vision care

Ability to commute/relocate:

  • Calgary, AB T2H 1G3: reliably commute or plan to relocate before starting work (required)

Experience:

  • Accounting: 2 years (required)

Work Location: In person