Administrative and Legal Assistant

2 weeks ago

North York ON MJ V, Canada Stonegate Legal Services Full time

Overview

We are looking for a dynamic and self driven professional who wants to grow alongside our firm. This role is ideal for someone who thrives on variety, takes initiative, and enjoys working in an office environment. You'll be the glue that keeps our firm running smoothly, balancing legal support with direct executive assistance to the owners and the paralegals, coordinating daily operations, contributing to marketing and social media initiatives, and helping to shape firm culture.

About the role:

This is an opportunity to refine your skills in legal administration, while gaining hands-on experience in executive support, office management and marketing. If you're organized, resourceful, and excited to grow in a role where no two days look the same, this is your chance to make a meaningful impact while building on a strong foundation for your career.

Key Responsibilities

  • Legal Administration: Support client onboarding, engagement; assist with management of client files, including matter opening, organization, and closing; track deadlines; draft and format legal documents and correspondence.
  • Office Management & Executive Support: Oversee day-to-day office operations; act as the first point of contact for inbound inquiries; provide direct administrative support to the team, including calendar and scheduling consultations, greeting clients as they attend the office.
  • Client file management: opening new files as they come in and supporting the team with preparing evidence for hearings.
  • Billing & Accounting: Prepare and issue client invoices.
  • General administrative support.

Qualifications & Experience

  • 1-2 years of relevant legal administrative experience
  • Self motivated and self starter
  • Highly organized with excellent time management skills
  • Excellent command of the English language. Additional language is an asset.
  • Excellent verbal and written communication skills, with the ability to use discretion when dealing with confidential information
  • Professional, adaptable, and eager to learn in a fast-paced environment
  • Excellent customer service skills
  • Demonstrates discretion, sound judgment, and attention to detail
  • Ability to critically think and solve problems
  • Tech-savvy, ideally with proficiency in Microsoft Office, Google Apps; willingness to learn new tools and platforms
  • Professional, responsive, friendly, and able to build productive relationships

We Offer:

  • A collaborative and entrepreneurial team environment
  • Competitive salary and comprehensive health and dental benefits
  • Direct mentorship and opportunities to take on new responsibilities
  • The chance to make a meaningful impact in a boutique firm setting

This position provides an opportunity for a motivated individual to contribute to a professional team while developing their administrative skills in a supportive setting.

Job Type: Full-time

Pay: $40,000.00-$45,000.00 per year

Benefits:

  • Dental care
  • Extended health care
  • Life insurance
  • Vision care

Application question(s):

  • Are you organized?

Experience:

  • Customer service: 3 years (required)

Work Location: In person

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