Office Manager/Executive Assistant

2 weeks ago

Toronto, Ontario, Canada Simply Talent Full time $70,000 - $85,000 per year

Office Manager/Executive Assistant

Our client, a successful venture capital fund who has been investing in founders since 2008, is looking for an Office Manager/Executive Assistant to join their team on a full-time basis. This wonderful opportunity comes with a great salary, benefits, vacation and the opportunity to work in a vibrant and passionate environment in mid town Toronto.

Responsibilities:

  • Office and Facilities Management
  • Administrative Support to Partners and team including managing schedules, setting up meetings and travel coordination
  • Supporting office operations by maintaining general cleanliness and readiness of shared spaces, conference rooms, and kitchens.
  • Managing supply inventories and placing orders for office, kitchen, and meeting materials.
  • Finance Support including Accounts Receivables and Payables, Expense Processing, Payroll, HR/Benefits
  • IT and Systems Administration (in co-ordination with service providers)
  • Manage office technology, including computer and software systems, with troubleshooting and maintenance
  • Event Planning and Coordination
  • Coordinating catering and room setup for internal meetings and events
  • Assisting with event logistics such as invitations, vendor coordination, communications, room setup, and signage.

What you will bring to the role:

  • 3-5 years experience in office management, preferably in the finance industry
  • Excellent client service skills and a positive, professional attitude
  • Ability to manage logistics and juggle competing priorities with poise
  • Discretion and confidentiality
  • Exercising sound judgment and professionalism, especially during last-minute changes or challenges
  • Take initiative, anticipate needs, and contribute ideas for process improvements or enhancements.
  • Strong organizational, time management, and communication skills.
  • Ability to meet deadlines and multi-task in a fast-paced environment.
  • Attention to detail, resourceful, and accountability in follow-up
  • Strong problem-solving skills

Skills and Software:

  • Comfortable working in an Apple/macOS environment
  • Proficient with Google Workspace and Microsoft Office tools
  • Experienced using Zoom, Notion, and Slack for communication and collaboration

Compensation

  • Base salary range between $70-$85k
  • Fantastic benefits package
  • Vacation (3 weeks' vacation, plus paid time off when the office closes between Christmas and New Year's and typically on the Friday before long weekends).

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