Office/Operations Manager

6 days ago

Montreal, Quebec, Canada ALLESCO INC. Full time

Job Overview

We are seeking a highly organized Office Operations Manager to oversee daily office functions and ensure smooth operational workflows. This role is ideal for a reliable, detail-oriented professional who is comfortable with technology, enjoys structured work, and uses AI tools to work more efficiently.

Key Responsibilities

Office & Internal Operations

  • Manage day-to-day office workflows and documentation
  • Maintain organized digital and physical filing systems
  • Coordinate mail, couriers, samples, and office supplies
  • Maintain company templates (emails, line sheets, quotations, catalogs)

Customer Service & Order Support

  • Respond to customer inquiries regarding pricing, inventory, and orders
  • Prepare sales documents (line sheets, price lists, quotations, orders)
  • Track open orders and proactively flag delays
  • Issue monthly customer statements and follow up on overdue accounts

Sales Support

  • Provide administrative and operational support to the sales lead, including order preparation, follow-ups, and coordination with customers and suppliers

Supplier & Product Coordination

  • Communicate with overseas suppliers regarding pricing, samples, and production
  • Track samples, approvals, and production timelines

Systems & Efficiency Support

  • Work within an ERP system and follow established processes
  • Use AI tools (e.g., ChatGPT) for documentation, organization, and repetitive tasks
  • Support basic automation and process improvements

Skills & Qualifications

  • Strong Microsoft Office skills (Excel, Outlook, Word)
  • Proficient with Adobe Acrobat (PDF editing)
  • Canva experience a plus
  • Intermediate AI skills (comfortable using AI tools to improve workflows)
  • Comfortable learning new systems and adapting to processes
  • Highly organized with strong follow-up skills
  • Clear written and verbal communication
  • Bilingual (English/French) a plus

What We're Looking For

  • Dependable, mature, and professional
  • Detail-driven and process-oriented
  • Able to manage multiple priorities calmly
  • Comfortable working independently once trained

Job Type: Full-time

Pay: From $46,000.00 per year

Experience:

  • Office: 3 years (required)

Work Location: In person

  • Office Operations

    6 days ago

    Montreal, Quebec, Canada GameAddik Full time

    Parlons jeux vidéoGameAddikest un leader mondial du marketing et de la distribution de jeux vidéo, basé à Montréal et à Québec. Nous sommes une entreprise publicitaire en pleine croissance, spécialisée depuis 2015 dans des solutions de pointe en acquisition d'utilisateurs pour les jeux vidéo. Nous avons créé deux solutions distinctes conçues...

  • Chief Operating Officer in Property Management

    5 days ago

    Montreal, Quebec, Canada Wealthy Group of Companies LLC Full time $100,000 - $130,000

    This real estate group oversees a large and diverse rental portfolio spread across Montréal, with more than 500 doors under active management. The company is known for its hands-on operational approach, close relationships with tenants and owners, and a growing presence in multiple Montréal neighborhoods. The organization operates with a fast pace, a tight...

  • Office Manager

    1 week ago

    Montreal, Quebec, Canada Graitec Full time

    About Graitec GroupGRAITEC Group Company is a global Software editor leading Building Information Modeling (BIM) solutions and helping its architectural, engineering, construction, and manufacturing customers to digitize and industrialize their processes to improve performance and build a sustainable tomorrow. Ambitious and fast-growing environment: We see...

  • Office Manager

    4 days ago

    Montreal, Quebec, Canada dcbel Inc Full time

    dcbel is a growing company developing technology and designing products that make clean, efficient, and sustainable energy accessible to all — because we at dcbel believe everyone in the world deserves sustainable energy without compromise.dcbel is at the leading edge of the residential energy revolution, enabling decentralized energy consumption and...

  • Chief Operating Officer

    2 weeks ago

    Montreal, Quebec, Canada Wealthy Group of Companies LLC Full time

    We are a long-established medical-supply organization serving hospitals, long-term care providers, clinics, schools, and emergency services across Canada. With decades of growth behind us, the team is entering a new phase focused on operational excellence, modernization, and scalable infrastructure. We pride ourselves on reliable distribution, strong vendor...

  • French Bilingual Operations Officer

    6 days ago

    Montreal, Quebec, Canada VFS Services USA Full time

    VFS Global, the world's largest outsourcing and technology services specialist for governments and diplomatic missions worldwide, is currently hiring Operation/Visa Officer in our Visa Application Center in Montreal, QC. The office will specialize in supporting the end to end operations of the Visa Application whilst ensuring quality and ensuring...

  • Chief Operating Officer

    7 days ago

    Montreal, Quebec, Canada Flygreen Full time

    Chief Operating Officer (COO) – Flygreen ChartersLocation: [Montreal, QC / Hybrid / Remote – specify as needed]Employment Type: Full-time, PermanentAbout UsFlygreen Charters is a private jet brokerage focusing on operational excellence efficiency, transparency, and personalized service. We connect clients with world-class aircraft operators while...

  • Operations Officer- IMS M/F

    7 days ago

    Montreal, Quebec, Canada Crédit Agricole Full time

    General information Entity CACEIS is the asset servicing banking group of Crédit Agricole dedicated to asset managers and institutional investors.Through offices across Europe, North and South America and Asia, CACEIS offers a broad range of services covering execution, clearing, forex, securities lending, custody, depositary, fund administration, fund...

  • Operational Risk Officer

    5 days ago

    Montreal, Quebec, Canada RISQ Full time

    The Risk Management Department contributes to the sustainable growth of the Societe Generale group through its expertise, understanding of risks, and risk management techniques. The department's mission is to independently analyze, assess, manage and monitor risk-taking activities with the objective of achieving, together with the first line-of-defense, the...

  • Junior Chief Operating Officer

    2 days ago

    Montreal, Quebec, Canada GBTO Full time

    ABOUT THE JOB: The aim of Global Banking Technology & Operations (GBTO) Canada is to deliver day-to-day services to Société Générale investment and corporate bank units and their clients to accelerate their transformation. GBTO differentiates itself from competitors with the pace of the agile transformation delivered, spreading the technology and data...