Executive Assistant

Position Term: January 1 - March 31, months)

Hours per Week: 20-30

Location: Hybrid – Edmonton, Alberta

This is a fixed-term contract position running from January to March 2025, with the possibility of extension.

About Us

NAT (the Network for Applied Technology, formerly NeurAlbertaTech) is a nonprofit organization that fosters learning, collaboration, and innovation through technology. Our programs help students and early-career professionals use emerging tools to address real-world challenges.

Founded by students in 2019, NAT has engaged thousands of participants through hackathons, workshops, and partnerships across Canada and beyond.

Position Overview

The Executive Assistant & Partnerships Coordinator supports NAT's executive operations and partnership development efforts. This hybrid role combines administrative coordination with outreach and relationship management.

You'll work directly with the CEO to manage schedules, track priorities, and support partner communications, while also assisting the Development team with sponsorships, grants, and stakeholder engagement. This position offers an opportunity to build experience in leadership support, fundraising, and communications within a collaborative nonprofit environment.

Please note: This position is contingent on external funding and will only proceed if funding is secured.

Key Responsibilities

Executive & Administrative Support

• Manage the CEO's calendar, meeting logistics, and task tracking
• Prepare briefing notes, presentations, and reports
• Support communication between the CEO, internal teams, and external partners
• Maintain organized digital records and ensure timely follow-up on key items

Partnership Development & Outreach

• Identify, evaluate, and engage new partners across academia, industry, and nonprofit sectors
• Support proposal drafting and presentation design for sponsorship and funding opportunities
• Manage relationship tracking and follow-ups through CRM tools (Odoo)
• Coordinate digital campaigns and outreach to strengthen ecosystem visibility
• Attend community and industry events to represent NAT, build new connections, and maintain active relationships with existing partners

Communications & Relationship Management

• Assist with correspondence and meeting coordination for partners and sponsors
• Support the preparation of presentations and reports for external stakeholders
• Ensure deliverables and commitments are tracked and completed on time

Process Improvement & Documentation

• Contribute to refining administrative and partnership processes
• Maintain up-to-date templates, databases, and documentation
• Support planning and recordkeeping for grants and sponsorships

Skills & Competencies

• Excellent written and verbal communication
• Strong organization and attention to detail
• Professionalism, discretion, and reliability
• Comfortable working independently and managing multiple priorities
• Interest in relationship-building and nonprofit operations
• Adaptable and resourceful in a fast-paced environment

Tools and Technologies

• Google Workspace (Docs, Sheets, Drive, Calendar)
• Gmail, Slack, Google Meet
• ClickUp
• Canva and Google Slides for presentation support

Qualifications

Required

• Experience managing schedules, projects, or communications in a work, volunteer, or school setting
• Strong organizational and coordination skills
• Ability to work independently and handle confidential information responsibly

Preferred

• Experience supporting executives or project teams
• Familiarity with CRM tools or project management software
• Interest in operations, leadership, or nonprofit management

Working Conditions

This is a hybrid position based in Edmonton. The student is expected to work in person 1-2 days per week and be available for key project milestones.

Eligibility Requirements

Due to program requirements, applicants must:

• Be a Canadian citizen, permanent resident, or refugee.
• Be enrolled in a post-secondary institution at the time of application and remain enrolled for at least the first thirty days of the internship.

Please ensure you meet all eligibility requirements before applying.

Job Types: Part-time, Fixed term contract

Contract length: 3 months

Pay: $17.00 per hour

Benefits:

• Casual dress
• Company events
• Flexible schedule

Application question(s):

• ELIGIBILITY NOTE

This position is funded through the TECHNATION Career Ready program. To be eligible, applicants must:

• Be a Canadian citizen, permanent resident, or person with refugee status (not an international student or on a work permit)

• Be enrolled in an accredited Canadian post-secondary institution at time of application

Please ensure you meet all eligibility requirements before applying.

Experience:

• administrative: 1 year (required)
• partnership coordination: 1 year (required)

Work Location: Hybrid remote in Edmonton, AB T6G 2M9