Human Resources Assistant

5 hours ago

Toronto, Ontario, Canada Condor Security Inc. Full time

Company Description

Condor Security Inc. is a leading provider of professional security services dedicated to upholding the highest standards of quality and customer satisfaction. The company prioritizes continuous enhancement of its quality management system through active supervision of staff performance. Condor Security also invests in developing regulated and adaptive security training programs to meet evolving industry needs. By fostering exceptional service, Condor Security ensures the safety and satisfaction of its diverse clientele.

**Responsibilities

Recruitment Coordination**

  • Post and manage job openings across job boards and internal channels
  • Screen resumes for basic qualifications and coordinate interview scheduling
  • Communicate with candidates regarding next steps and timelines
  • Prepare offer packages and new-hire documentation using approved templates
  • Coordinate reference and background checks (where required)

Onboarding & HR Administration

  • Prepare onboarding packages and schedule orientations
  • Collect, track, and file onboarding documents (forms, acknowledgements, IDs, etc.)
  • Track probation end dates and coordinate reminders for probation check-ins
  • Support offboarding administration (file updates, property checklist, document processing)

Employee Records & HR Systems

  • Maintain accurate, confidential employee files
  • Update HRIS/employee records (status changes, contact updates, reporting lines)
  • Maintain HR trackers (training completions, document expiry tracking, attendance logs as assigned)
  • Support basic HR reporting and administrative requests

Policy Support & Compliance

  • Assist with policy distribution and acknowledgement tracking
  • Support ESA-related HR administration (documentation support for leaves and employee records)
  • Maintain documentation for WSIB-related files as directed (administrative support only)
  • Ensure confidentiality and consistent documentation standards

Qualifications

  • Diploma or Degree in Human Resources, Business Administration, or related field
  • 1–2 years of HR or administrative experience (co-op/internships welcome)
  • Understanding of Ontario ESA & WSIB
  • Strong organization, attention to detail, and discretion with confidential information
  • Strong communication skills (written and verbal)
  • Proficiency with Microsoft Office (Word, Excel, Outlook)

Job Type: Full-Time

Salary: $48,000 per year

In person

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