Human Resources Coordinator

* Please submit all application materials in English. *

Human Resources Coordinator

Position Summary

We are seeking a highly motivated and proactive Human Resources Coordinator to join our Human Resources team. The Human Resources Coordinator will be based in Montreal but will be a key member of the U.S. Human Resources team and provide support to the U.S. Head of Human Resources and members of the U.S. Human Resources team.

The ideal candidate will have strong problem-solving skills, excellent communication and interpersonal skills, and the ability to juggle multiple projects at the same time. The ideal candidate must also demonstrate discretion and uphold confidentiality at all times. This opportunity would be an excellent advancement for someone with some experience in Human Resources looking to further develop their career in the field.

Essential Duties and Responsibilities
Draft offer letters, separation agreements, employment verification letters, and manage employment verification and reference requests
Provide additional support for employee benefits and payroll and oversee payroll report reconciliation
Manage onboarding and offboarding processes for all employees, including leave of absence requests and related documentation
Track, maintain, and update personnel files and HRIS systems
Assist with the maintenance and tracking of US-wide training programs, including harassment training
Ensure timely completion and recording of evaluations
Monitor and report on the following: adherence to the hybrid work policy, overtime, turnover analysis, and other external requirements
Request and monitor background checks for all U.S. hires, and manage reconciliation of related invoices
Provide administrative support for subpoenas, visas and government filings
Maintain tracking, purchasing, and distribution of anniversary gift cards
Design, write, and distribute the US HR Newsletter, and maintain US HR materials on the company intranet
Provide additional support to the broader Human Resource team, including but not limited to supporting updates to various US policies and manuals, responding to ad-hoc requests, assisting with the US Wellness Program initiatives, and monitoring the U.S. HR inbox

Minimum Qualifications
Bachelor's degree required
Minimum of 3 years of experience as an HR Generalist, demonstrating proficiency in various HR functions including recruitment, employee relations, payroll, benefits, and / or compliance.
Discreet handling of highly sensitive and confidential information
Self-starter mentality and ability to work well independently, as well as with a team
Ability to operate effectively in a fast-paced environment
Exceptional attention to detail
Excellent verbal and written communication ability
Comfort working in highly confidential, fast-paced, high volume, high touch, high impact situations.
Flexibility and ability to respond to and address ad hoc requests that don't necessarily follow structure.
Forward-thinking, structured, and process-oriented thinker
Basic proficiency with MS Office Suite

About Egon Zehnder

Egon Zehnder is the world's preeminent leadership advisory firm, inspiring leaders to navigate complex questions with human answers. We help organizations get to the heart of their leadership challenges and offer honest feedback and insights to help leaders realize their true being and purpose.

We are built on a foundation that supports partnership in the truest sense of the word and aligns our interests with the interests of our clients. Our 560 consultants across 64 offices and 36 countries are former industry and functional leaders who collaborate seamlessly across geographies, industries and functions to deliver the full power of the Firm to every client, every time.

We partner closely with public and private corporations, family-owned enterprises, and non-profit and government agencies to provide executive search, leadership solutions, CEO search and succession, and board advisory.

We believe that together we can transform people, organizations and the world through leadership.

Due to high volume, we will only be contacting applicants who meet all the minimum requirements listed in the job description. Only those applicants who align most closely with our minimum and preferred qualifications will be contacted for an interview. The Recruiting team at Egon Zehnder will retain your application materials and may contact you regarding future opportunities.

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