Events Administrative Assistant- O&B Events

6 days ago

Toronto, Ontario, Canada Oliver & Bonacini Hospitality Full time $45,000 - $75,000 per year

Company Description
We're looking for a detail-oriented and dependable Event Administrator to provide essential administrative support to our Events team. In this role, you'll be the first point of contact for general inquiries, assisting with client communication and coordinating the flow of information between team members. You'll manage departmental reporting, track expenses, organize supplies, and ensure the team has the materials needed for daily operations. This position also includes general administrative duties such as filing, scheduling, and document preparation, as well as providing support on special projects as required. The ideal candidate is organized, efficient, and enjoys working behind the scenes to help ensure every event runs smoothly.

What's in it for you?

  • Competitive salary
  • Paid vacation, sick, and personal days
  • Health, dental and vision benefits with enhanced mental health coverage
  • Discounted gym membership
  • Employee Assistance Program
  • Group life & disability insurance
  • 50% dining discount for all O&B for you and up to 3 guests
  • RRSP matching
  • Tuition reimbursement
  • O&B is one of Canada's leading hospitality companies, offering a wide range of exciting internal career opportunities

Job Description

This role requires the successful candidate to be in office 5 days a week. Our office is located downtown, Toronto in the Financial District.
The Day to Day:

  • Act as primary point of contact for general inquiries via email and telephone and logging of enquiries
  • Preparation of initial response to client enquiry and assigning to appropriate team members
  • Preparation and distribution of daily, weekly and monthly reporting
  • Coordinate interoffice mail distribution schedule and materials
  • Maintenance and reporting of departmental expenses
  • Responsible for inventory management and ordering of materials, supplies and services for the O&B Events sales team
  • Coordinate with all applicable suppliers to ensure that sales team have items needed for daily operations (e.g. O&B Artisan for Gift Bags/Chocolates, Gift Cards, Marketing Materials, Business Cards)
  • Perform general clerical duties including but not limited to photocopying, faxing, mailing, filing and rotation of events department files
  • Support management team in assigned project-based work which may include drafting and modifying a variety of documents and/or correspondence as well as performing basic accounting functions
  • Support Events team as required including other duties as assigned and/or required

Qualifications

  • 1-3 years working experience in a similar administrative capacity
  • Exposure to, or experience in, a sales and/or event planning environment an asset
  • Experience performing basic accounting functions an asset
  • Practical working knowledge of Microsoft Office applications
  • Self-starter, flexible, and able to work independently
  • Ability to multi-task and change priorities constantly as needed in a fast-paced environment
  • Excellent verbal and written communication skills and professional telephone etiquette
  • Superior customer service skills in addition to impeccable personal presentation required
  • A keen eye for detail is a must
  • Legally eligible to work in Canada

Additional Information

** We thank all applicants for their interest in Oliver & Bonacini; however, only suitable candidates will be contacted to continue the application process. **

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