Administrative assistant

Job Description

Administrative assistant

Business unit: IT / Permanent / Full time (35h) / Hybrid / Québec / Montréal / Number of position: 1 / Start date: January 2026

Build the future with us
Are you passionate about administrative tasks and eager to contribute to a company whose purpose is to help clients feel confident and secure about their future? As an administrative assistant, you will play a key role in planning, managing schedules, and providing essential administrative support to the senior director.

This position offers a great opportunity to showcase your skills and fully realize your potential within a caring and trustworthy organization. Here, people and their development are at the heart of our priorities, fostering an environment that encourages collaboration and innovation.

What You Will Accomplish With Us
As an administrative assistant, you will be at the heart of our mission. Here are your key responsibilities:

• Provide administrative support to the Senior Director, including calendar management, proactive email handling, and planning and booking business travel.

• Coordinate events and meetings (committees, workshops, team gatherings), including room reservations and all related logistics.

• Prepare expense reports for the management team, ensuring compliance with company policies.

• Draft, review, and proofread various administrative documents.

• Actively participate in the onboarding process for new employees and serve as the primary point of contact for administrative and operational inquiries within the team.

• Track consultants' working hours, manage financial provisions, and process invoice payments for the department.

• Identify areas for improvement and implement optimizations in administrative processes.

What Could Accelerate Your Success in This Role

• Possesses a minimum of 5 years of relevant experience in a similar role

• Recognized for strong attention to detail and resourcefulness

• Distinguished by initiative, collaborative mindset, and ability to serve as a liaison within the team

• Known for advanced knowledge of the Microsoft Suite (Word, Excel, PowerPoint, Outlook, Teams)

• Demonstrates a solution-oriented approach and a commitment to delivering excellent service to stakeholders

• Intermediate level of English proficiency, as the role requires communicating via email with various suppliers and external partners, reading and drafting documents in English, and frequent interactions with English-speaking colleagues and internal partners across Canada on a daily basis

Why You'll Enjoy Working With Us

• A work environment where learning and development are deeply integrated into a collective pursuit of excellence

• A healthy, safe, equitable, and inclusive workplace where your potential can be freely expressed and nurtured

• The opportunity to work in a hybrid environment, supported by flexibility and access to inspiring, innovative workspaces. Competitive Benefits:
  Flexible group insurance, a competitive pension plan, employee share purchase plan, vacation and personal wellness days, telemedicine, employee and family assistance program, ergonomic furniture program, performance bonus, discounts on iA products, and much more

Apply Now and Take Charge of Your Career—Where Your Talent Truly Matters

Still Hesitating to Apply?
At iA, we believe in potential and value diverse experiences. If this role inspires you, go ahead and apply — your place might be with us, and we'd love to get to know you

Location(s)Montreal, QuebecOther Possible Location(s)Québec, Québec
Company

iA Financial Group

Posting End Date Company Overview

iA Financial Group* is the strength of a company with a human side, with its over 8,000 employees. Together, we have earned the trust of our more than four million clients and 25,000 advisors who have chosen us for their insurance, savings, and wealth management.

With over $200 billion in assets and half a billion invested in technological innovation, we're a key player in the financial services industry in Canada and the United States. The secret to our success? Investing in you, one person at a time. Because, for over 125 years, we have believed that it's by supporting our employees and surrounding ourselves with the most reputable leaders in the industry, we will continue to innovate.

At iA, we're invested in you.

* iA Financial group includes the following entities: iA Services financiers, iA assurance auto et habitation, iA Gestion privée de patrimoine, PPI Management, Investia, iA Gestion de placements, Prysm, iA Clarington, Michel Rhéaume et associés, Garanties Nationales, WGI Manufacturing, WGI Service Plan Division, Lubrico, iA Financement auto  Our Commitment to Diversity and Inclusion

At iA Financial Group, we support and celebrate diversity. We strive to provide a workplace that is recognized as inclusive for all, regardless of ethnic origin, nationality, language, religious beliefs, gender, sexual orientation, age, marital status, family situation, or physical or mental disability.

Please note that if you need help or assistance to make the recruitment process more accessible for you, please Contact us here. Someone from our team will be happy to assist you with your needs.

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