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Administrative assistant
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Description
Administrative assistant
Business unit: IT / Permanent / Full time (35h) / Hybrid / Québec / Montréal / Number of position: 1 / Start date: January 2026
Build the future with us
Are you passionate about administrative tasks and eager to contribute to a company whose purpose is to help clients feel confident and secure about their future? As an administrative assistant, you will play a key role in planning, managing schedules, and providing essential administrative support to the senior director.
This position offers a great opportunity to showcase your skills and fully realize your potential within a caring and trustworthy organization. Here, people and their development are at the heart of our priorities, fostering an environment that encourages collaboration and innovation.
What You Will Accomplish With Us
As an administrative assistant, you will be at the heart of our mission. Here are your key responsibilities:
- Provide administrative support to the Senior Director, including calendar management, proactive email handling, and planning and booking business travel.
- Coordinate events and meetings (committees, workshops, team gatherings), including room reservations and all related logistics.
- Prepare expense reports for the management team, ensuring compliance with company policies.
- Draft, review, and proofread various administrative documents.
- Actively participate in the onboarding process for new employees and serve as the primary point of contact for administrative and operational inquiries within the team.
- Track consultants' working hours, manage financial provisions, and process invoice payments for the department.
- Identify areas for improvement and implement optimizations in administrative processes.
What Could Accelerate Your Success In This Role
- Possesses a minimum of 5 years of relevant experience in a similar role
- Recognized for strong attention to detail and resourcefulness
- Distinguished by initiative, collaborative mindset, and ability to serve as a liaison within the team
- Known for advanced knowledge of the Microsoft Suite (Word, Excel, PowerPoint, Outlook, Teams)
- Demonstrates a solution-oriented approach and a commitment to delivering excellent service to stakeholders
- Intermediate level of English proficiency, as the role requires communicating via email with various suppliers and external partners, reading and drafting documents in English, and frequent interactions with English-speaking colleagues and internal partners across Canada on a daily basis
Why You'll Enjoy Working With Us
- A work environment where learning and development are deeply integrated into a collective pursuit of excellence
- A healthy, safe, equitable, and inclusive workplace where your potential can be freely expressed and nurtured
- The opportunity to work in a hybrid environment, supported by flexibility and access to inspiring, innovative workspaces. Competitive Benefits: Flexible group insurance, a competitive pension plan, employee share purchase plan, vacation and personal wellness days, telemedicine, employee and family assistance program, ergonomic furniture program, performance bonus, discounts on iA products, and much more
Apply Now and Take Charge of Your Career—Where Your Talent Truly Matters
Still Hesitating to Apply?
At iA, we believe in potential and value diverse experiences. If this role inspires you, go ahead and apply — your place might be with us, and we'd love to get to know you
