Coordinator, Events

OEG Sports & Entertainment delivers North America's leading sports and entertainment experiences to connect our fans to their passions. Located in the heart of the ICE District, OEG owns the 5-time Stanley Cup Champion Edmonton Oilers, the WHL's three-time Memorial Cup Champion Edmonton Oil Kings, and the AHL's Bakersfield Condors. OEG operates Rogers Place, North America's premier and most technologically advanced sports and entertainment venue. The 18,647 seat, $480 million arena is among the most technologically enabled sports facilities in North America as well as the first LEED Silver-certified NHL Facility in Canada.

Our vision is to be a Global Leader in Sports & Entertainment. Together, we inspire our fans by connecting them to their passions, which is ours as well We play hard as a team, and with devoted integrity towards our common purpose. We have commitments to innovation and growth, combined with performance excellence that ensures a fair return on investment. We develop our people to be leaders in our industry, and we invest in our communities. Through our world class talent, we strive to WIN. ON and OFF the ICE.

About the Role:

The Coordinator, Events will be responsible for coordinating the event logistics for events taking place within ICE District and Rogers Place. This position will liaise with clients, internal departments and external stakeholders, preparing and distributing event details, costing details, providing on-site support during event execution and executing post-event reports.

Your Focus in this Role:

• Serve as the primary ICE District and Rogers Place contact for all events as assigned
• Coordinate and execute corporate events for all OEG brands and external clients
• Coordinate VIP experiences for Live Entertainment and sporting events as assigned
• Administrative duties as required
• Coordinate a variety of events ranging from Music Festivals, EOCF Community Events, Corporate Events, VIP Experiences, Sporting and Cultural Events
• Collaborate with clients to manage all event details and execution plans
• Work with suppliers for external event support and services
• Create and distribute required reports for all events as assigned
• Create, distribute and maintain event details and venue operational instructions including room, concourse, and site layouts, and concourse and site activity details
• Prepare cost estimates and cost summaries for assigned events and distribute to the appropriate stakeholders
• Lead event planning and information sharing meetings to communicate and delegate event specifics to all stakeholders
• Provide onsite event support and supervision for the duration of the event from set-up and execution to tear down
• Prepare and distribute post-event reports
• Ensure ICE District and Rogers Place compliance, with City of Edmonton regulatory agencies as required
• Assists Directors with administrative duties and projects as assigned

• Administrative duties as required

• In conjunction with the Event Coordinators, support overall hiring, orientation, event staffing in ABI software, payroll preparation in ABI software, and event-specific task assignments

• Ensure adherence to OEG policies and procedures

• Create and deliver training programs
• Create and deliver a training program for Event Supervisors
• Provide Events Team opportunities for growth through mentorship

Who You Are:

• You're a positive person with a customer-centric focus
• You're a self-starter that is excited by autonomy and has a relentless drive to exceed expectations
• You're open-minded and don't mind adjusting on the fly
• You believe in a team-first mentality and you thrive in a collaborative, egoless environment
• You're organized, have a keen eye for detail, and incredible time management skills
• You have a talent for building great working relationships at all levels within an organization

Education, Experience and Skills:

• High school diploma required
• 2-5 years' experience in Event Management, preferably in Sports and Entertainment or special events
• Event Management Diploma or Degree/Diploma in sports management would be considered an asset.
• Passionate for delivering excellent experiences
• Highly organized, with time-management skills
• Resourceful and proven ability to handle multiple projects simultaneously
• Proven ability to maintain and foster positive relationships internally and externally
• Strong negotiation and influencing skills
• Excellent communication skills - written and verbal
• Computer savvy – proficient in Microsoft Office and sharing folders.
• Comfortable working on a project both in a team atmosphere and independently
• Ability to meet deadlines in a timely manner and work under pressure
• Ability to work weekends and evenings and at times untraditional hours of work

What's in it for you?

• 100% Employer Paid Benefits + RSP Matching Program
• Oilers, Oil Kings, and Live Entertainment Ticket Options
• Healthcare and Lifestyle Spending Account Options
• On-Site Parking and Transit Allowance
• On-Site Gym
• Beautiful Office Space located Downtown Edmonton within Rogers Place – with easy access to the LRT
• Social Work Culture + Employee Events

Next Steps:

Thank you for your interest in joining our team Those moving forward in the process will be contacted by a member of our team.

Stay in Touch

Official Edmonton Oilers Website |

ExperiencePreferred

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