Payroll Supervisor

Summary:

We are a large, PE-backed recurring revenue business with ~5,000 employees and a highly acquisitive growth strategy. We are seeking a Payroll Supervisor to help lead payroll operations, ensure compliance, and manage a team responsible for accurate and timely payroll processing across multiple entities. This role will oversee payroll staff, drive process improvements, and partner with HR and Finance to deliver a seamless employee experience while maintaining strong internal controls.

Key Responsibilities:

• Leadership & Team Management
• Supervise payroll specialists and coordinate daily payroll operations.
• Provide training, mentorship, and performance feedback to payroll team members.
• Allocate workload and ensure deadlines are consistently met.
• Payroll Oversight
• Oversee bi-weekly or semi-monthly payroll cycles for employees across multiple U.S. states.
• Review and approve payroll reports, reconciliations, and adjustments.
• Ensure accurate handling of PTO, overtime, bonuses, commissions, and deductions.
• Compliance & Governance
• Maintain compliance with federal, state, and local payroll regulations (FLSA, tax laws, etc.).
• Ensure proper documentation and adherence to internal controls.
• Support quarterly and annual filings (W-2, 941, unemployment reports).
• Strategic Initiatives
• Lead payroll system upgrades, integrations, and automation projects.
• Drive process improvements to enhance efficiency and scalability.
• Manage onboarding of newly acquired entities into payroll systems.
• Cross-Functional Collaboration
• Partner with HR and Accounting to maintain accurate employee data.
• Serve as escalation point for complex payroll inquiries and issue resolution.

Qualifications:

• 5+ years of U.S. payroll experience, including multi-state payroll.
• Prior supervisory or team lead experience in payroll operations.
• Strong knowledge of wage & hour laws and payroll compliance.
• High proficiency in Workday and ADP payroll systems (experience with UKG, Paylocity, or similar is a plus).
• Advanced Excel skills and ability to manage large datasets.
• Experience in PE-backed or high-growth environments. (Preferred)
• CPP (Certified Payroll Professional) or FPC certification. (Preferred)
• Background in M&A payroll integration. (Preferred)

Competencies:

• Leadership and team development.
• Accuracy and attention to detail.
• Strategic thinking and process improvement.
• Confidentiality and integrity.
• Problem-solving and decision-making.

What Success Looks Like:

• Payroll team operates efficiently with zero errors and on-time delivery.
• Strong compliance posture and clean audits.
• Scalable payroll processes supporting rapid growth and acquisitions.
• High employee satisfaction with payroll accuracy and responsiveness.