Office Administrator

About MHI:

Manitoba Hydro International Ltd. is a wholly-owned subsidiary of Manitoba Hydro. MHI provides innovative services and solutions to customers in the energy sectors around the world. MHI is comprised of a number of divisions focusing on specific aspects of the energy industry. For more information, please visit MHI's website at

Your Role:

Reporting to the Director, HR, Communications & Logistics, the Office Administrator will be responsible for providing general office support, ensuring smooth daily operations and handling a wide range of functions which will require independent thinking and judgement, strong attention to detail, and customer service and professionalism. This position is being advertised as a 12-month term position with the possibility of a 6-month extension.

Specific duties include:

• Responsible for front desk operations and telephone calls placed to general corporate numbers. Ensure all calls and visitors are greeted in a professional and friendly manner and redirected to the appropriate personnel.
• Serve as a point of contact for visitors and clients, answering inquiries and relaying information.
• Manage and coordinate all maintenance and service calls for the building and equipment (Xerox, printers, office repairs and cleaners). This involves scheduling and overseeing regular maintenance checks and repairs with MHI's Facility Maintenance Coordinator and communicating with external vendors and the building's landlord.
• Provide support in the couriering and shipping of documents and goods with various vendors including managing shipping/courier for software, electrical and computer components, event items (banners, booths, marketing materials) and documents for local, national and international clients and staff. Maintain shipping records.
• Responsible for the effective operation of the mail facilities, maintaining office and lunchroom inventory by purchasing supplies and ensuring the tidiness of the storage room, lunchroom and meeting rooms.
• Organize, file and maintain both physical and digital records for maintenance records, product data, correspondence, procedures, manuals, processes, and budgets in a current and accurate manner.
• Plan, coordinate, and prepare information for meetings, training, and events including managing the internal meeting room calendar schedules, preparing and distributing agendas and minutes, supporting activities for the Accessibility for Manitobans Act (AMA) program, booking of conference rooms, and audio-visual equipment as required, and ordering refreshments.
• Assist with new employees onboarding by assigning building access cards, ordering business cards and name plates, and updating contact lists.
• Responsible for screening and monitoring incoming and outgoing mail and responding to internal and external queries and if required, drawing attention to deadlines and urgent matters to the appropriate individuals.
• Assist with tasks related to corporate international travel such as working cooperatively with the Travel Administrators at Manitoba Hydro to provide travelers with required information and guidance on travel arrangements, itineraries, reservations, location information, immigration requirements (work permits, business visas) and other related requirements.
• Participate in staff functions and employee interest committees.

About You:

• Grade 12 plus two years of directly related experience;

OR

• Grade 12 plus some vocational courses plus 1 year of directly related experience.
• Completion of related office administration or secretarial courses would be considered an asset.
• Must demonstrate a high level of interpersonal skills and the ability to build rapport and provide excellent customer service.
• Must possess strong organizational skills with demonstrated ability to carry out detailed organizational assignments and perform administrative duties where the set-up is not standardized or well defined.
• Demonstrate a high degree of initiative, maturity, judgment and integrity and ability to foster and work in a team environment.
• Must possess excellent verbal and written communication skills to effectively work in close cooperation with all levels of the organization and external contacts and clients.
• Experience working in an office environment with knowledge of office procedures and practices.
• Demonstrated ability to use Microsoft Office Suite of products (Word, Excel, PowerPoint, SharePoint) and willingness and capacity to learn other software as required.
• Excellent time management skills and the ability to plan and organize work, assess priorities and work under stressful conditions.
• Must be able to effectively work with external vendors for corporate international travel, including the contracted travel agency, foreign embassies, airlines, and hotels.
• Experience making corporate international travel arrangements would be considered an asset.
• Proven ability to handle confidential and sensitive data with security.
• Self-motivated with a demonstrated ability to assess, plan, organize and execute a variety of concurrent tasks effectively with minimum supervision.
• Possess a valid Province of Manitoba Driver's Licence.
• French language skills would be an asset.

Why Build Your Career at MHI:

At MHI, we offer more than just a job – we provide a dynamic and rewarding career experience:

• Great Benefits:
   Access comprehensive extended healthcare coverage and a defined-benefit pension plan.
• Competitive Compensation:
   Receive a salary that reflects your skills and contributions.
• Nine-Day Work Cycle:
   Enjoy approximately every other Monday off for better work-life balance.
• Empowered Work:
   Take ownership of your projects with a high level of autonomy and responsibility.
• Client-Facing Opportunities:
   Gain valuable business experience through direct communication with clients.
• Supportive Development:
   Benefit from personalized coaching and hands-on training to help you thrive professionally.
• Diverse Workdays:
   Enjoy a variety of tasks — no two days are ever the same.
• Positive Culture:
   Be part of a friendly, relaxed, and collaborative corporate environment.

Additional Information:

Hybrid Work Schedule – Not Eligible

Based on job duties, this position is NOT eligible for the Hybrid Work Schedule as per corporate policy which presently allows employees to work remotely on Mondays and Wednesdays.

Hours Worked: 8:00 a.m. - 4:30 p.m.

Term Length: 12 months with a potential 6-month extension

Positions Available: One

Pay: $50,859.86-$66,600.65 per year

Qualified candidates with a commitment to excellence and a desire to join a winning team are invited to apply with a resume and cover letter by end of day, 
Tuesday, February 3, 2026.