Payroll Administrator

Job Description:

Payroll Administrator

Competition Number: 25/179

Posting Scope: Internal / External

Posted Date: October 14, 2025

Closing Date: October 28, 2025, 4:30 PM PST

Department: Finance

Posting Type: Continuous (Regular Full-Time)

Work schedule: Monday to Friday (35 hour work week)

Salary: $ 41.51 per hour, Pay Grade 11

Job Code: 4117

Employee Group: This is a CUPE Local 50 position

Number of Vacancies: 1

The City of Victoria is seeking a Payroll Administrator to support our Finance Department, ensuring our 1400 employees are paid accurately and on time while receiving the benefits they count on. Your attention to detail and critical thinking will directly support the people who keep our city running.

This position offers engaging work including full cycle payroll support to unionized staff under five collective agreements as well as exempt staff. The team is located in City Hall and is eligible to work from home up to two days per week.

The ideal candidate brings has a solid understanding of collective agreements and their impact on payroll processes. They will also be comfortable juggling deadlines, navigating complex calculations using Excel, and communicating effectively with employees and external agencies.

Experience the satisfaction of work that blends precision with purpose.

WORK FROM HOME

The successful candidate for this posting may be eligible for participation in a hybrid, work from home arrangement in alignment with the City's Work from Home Policy. Such arrangements are determined with each employee and subject to change based on operational needs and policy direction.

FLEX

The successful candidate for this vacancy would participate in a modified work week, earning a flex day off each bi-weekly period by working additional time each day. Modified work weeks established in accordance with the CUPE Local 50 Collective Agreement and are subject to change.

POSITION FUNCTION

Prepare payrolls for salaried and hourly paid employees.

KEY DUTIES

Maintain payroll master records including employee name, pay rate, benefits and deductions; calculate adjustments such as senior pay and manual cheques; batch, verify and post as required; balance payroll totals to controls; record cheques and direct deposits in cheque register.

Reconcile and remit payroll deductions such as income tax, CPP, EI, superannuation, medical, dental, extended health, group life, charitable donations and savings bonds; assist in the preparation of T4 slips, pension reports and other payroll year-end requirements; maintain and reconcile WCB claims; calculate and remit WCB premiums.

Administer and maintain benefits such as medical, extended health, dental and collect benefits due from employees on leave or retired; calculate and apply garnishee and family maintenance orders; maintain vacation and sick leave entitlements and usage and follow up on overpaid benefits; monitor temporary appointments to ensure correct payments.

Respond to payroll and benefit enquiries from staff, unions, departments and outside agencies; prepare forms and reports such as records of employment and WCB earnings information; prepare financial analyses and reconciliations as required.

Perform related duties where qualified.

INDEPENDENCE

Work is performed according to established schedules, policies and procedures or is assigned by supervisor.

Work is reviewed through discussion with supervisor.

Deviations from established policies and procedures are referred to supervisor with recommendations.

WORKING CONDITIONS

Physical Effort:

Touch keying with a calculator. (often)

Sit with arms unsupported while keyboarding. (occasional)

Mental Effort:

Meet multiple payroll and outside agency deadlines. (frequent)

Short periods of intense concentration while processing payroll. (frequent)

Short periods of intense concentration while performing reconciliations and analyses. (often)

Visual/Auditory Effort:

Focus on a variety of source data and computer for short periods. (often)

Work Environment:

Office.

KEY SKILLS AND ABILITIES

Strong understanding of Payroll legislation

Organize work.

Understand and apply various accounting techniques related to payroll.

Ability to meet strict payroll processing deadlines.

Working level operation of current City of Victoria spreadsheet programs.

Use calculators with speed and accuracy.

Maintain accurate records.

Maintain effective working relationships.

Communicate effectively verbally and in writing.

QUALIFICATIONS

Formal Education, Training and Occupational Certification:

High school graduation.

Second level CGA/CMA program. (2 years)

PCP (Payroll Compliance Practitioner)

Experience:

2 years of related experience.

or an equivalent combination of education and experience.

OTHER:

Maybe requested to substitute in a more senior position.

To apply for this opportunity, you will need to create an online profile or log back into our career portal at - only online submissions will be considered. All applications must be submitted online by 4:30 pm on the closing date noted on the posting. Please be prepared to provide proof of qualifications as outlined in your resume.

The City of Victoria is committed to integrating equity, diversity, inclusion, and accessibility into our programs, policies, spaces, and services. Our goal is to cultivate a diverse and inclusive workforce that reflects the community we serve and aim to become. Individuals who are Indigenous, racialized, immigrants, persons with disabilities, 2SLGBTQIA+, or facing any additional barriers are encouraged to apply. Accommodations will be available upon request throughout the application and selection process.

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