Coordinator, Talent

Who we are 

At Heart & Stroke (H&S) our mission is to promote health, save lives and enhance recovery. We are committed to a culture that exemplifies our core values: champion health, practice humility, embrace change, drive impact, learn and grow and be heartfelt as we work together to beat heart disease and stroke. 

We believe in equity, diversity and inclusion ― it's embedded in our values and core mission work to support all people in Canada to lead healthier lives. We are committed to applying this principle to cultivate a welcoming environment that embraces diversity among our employees. Candidates from diverse backgrounds, including but not limited to, Indigenous peoples, racialized communities, 2SLGBTQIA+ communities, women, and people living with disabilities are encouraged to apply. 

To learn more about our mission, values, commitment to EDI, and the difference Heart & Stroke makes in the lives of people in Canada at every age, please visit our website. 

The opportunity 

H&S offers a flexible hybrid work environment.  This role is mainly remote within the GTA, with occasional travel to the Toronto office (Yonge & Eglinton) as required, based on the needs of the business. 

Reporting into the Sr. Manager, Human Resources and Sr. Manager, Leadership & Development, this 13 month contract opportunity provides a unique opportunity to serve as a link between two departments, ensuring that teams with shared responsibilities collaborate effectively and have access to current data for tasks like onboarding and offboarding, managing employee information and leaves, and coordinating the performance management process. The coordinator also maintains and ensures new hire procedures employee records and databases are accurate and updated, supports employee wellbeing initiatives, manages contracts and translation request and acts as the main contact for any general HR or Learning questions from employees

This important dual‑reporting role supports the daily operations and initiatives of both the Talent & Diversity and Learning & Development teams, while modeling H&S's culture of caring, high performance, and organizational values.

How you will make an impact every day 

New Hire onboarding and orientation   

• Prepare new hire offer letters  
• Lead employee onboarding by communicating with new hires, responding to their inquiries, and sending pertinent information including required documents. 
• Ensure new hire documentation is completed, tracked, saved and submitted in a timely manner, including supporting hiring managers with onboarding process and following up on new hire training or compliance requirements. 
• Coordinate the new employee orientation process, including content design and maintenance, deployment of 'Welcome' messages, assignment of user licenses and user support. 
• Deliver new employee orientation sessions and support other teams in the development and scheduling of sessions. 

Administration and Communication 

• Maintain accurate and up-to-date human resource paper and electronic files, records, and documentation while ensuring the integrity and confidentiality of all data. 
• Create and respond to employment verification letters and department inquiries. 
• Ensure monthly updates to the organization charts are accurate and uploaded to Internal Intranet  
• Proficiently respond to Talent & Diversity and Learning and Development department inquiries (email & phone) by understanding applicable policies and programs.  
• Confidently respond to common internal and external questions or inquiries on policies or programs and directs inquiries to the appropriate team member if appropriate.  
• Embody the culture of H&S through interactions with employees and external partners. 
• Proactively manages the maternity and parental leave process  
• Supports Sr. HR Managers with disability management administration 
• Support departing employees and managers with offboarding information and tasks 
• Support the annual Code of Conduct and other annual policy communication and collection process. 
• Carry out other T&D duties/projects as appropriate and as assigned by managers  
• Leverage AI and HR tools to enhance efficiency and accuracy of HR and L&D processes and continuous improvement in HR practices 

L&D Program Execution and information management 

• Support the needs assessment, sourcing, license procurement/invoicing, project coordination execution of learning and organization development programs (and/or processes) that drive employee growth, engagement and success. 
• Support employee health and wellbeing initiatives, including Wellbeing Wednesday webinars, monthly Coffee chats and the employee recognition program. 
• Coordinate the submission of content for translation into French and transposes French language materials using translated content. 
• Manage data integrity of the employee databases, including account set-up/decommission, end-user support (e.g. LinkedIn Learning and Knowbe4), information audits, and report generation 
• Support the consolidation and analysis of results from employee surveys, evaluations, assessments, and focus groups to identify opportunities for improvement and supporting recommendations. 
• Provide budget and contract support for all L&D programs 
• Manage English and French L&D learning calendar and inquiries sent to the learning team internal mailbox. 

Performance Management and training program 

• Support the maintenance, scheduling and delivery of H&S's Performance Management training program for new employees including but not limited to: session content updates, logistics, participant registration and communication, facilitator coordination, record keeping, and program evaluation. 
• Support project management execution of the performance management cycle 
• Support HR team with merit process, collection and tracking of annual performance review submissions in Learning Managment System 

Recruitment 

• Act as backup for the Recruitment Coordinator during peak periods or vacation coverage 
• Support the HR team with screening resumes, preparing interview questions, scheduling pre-screen's, interviews, reference checks and exit interviews upon request 

Who we need 

Education 

• University degree, College diploma or Post Graduate Certificate in Human Resources Management  
• Completed or working towards a CHRP designation is preferred. 
• College diploma or certificate in Adult Education or relevant experience would be an asset 

• 2 – 3 years of relevant HR work experience including Learning and Development experience or Training/Adult education.   
• Experience with instructional design for both soft and technical skills (e.g. information technology platforms) would be an asset 
• Knowledge and/or work experience in the non-profit or charitable sector an asset. 

Skills  

• Strong interpersonal and communication (written and verbal) skills, complemented by excellent attention to detail and follow-up skills. 
• Ability to handle confidential, sensitive and complex situations with mature and sound judgement, tact and discretion. 
• Demonstrated ability to work in a collaborative, team environment. 
• Must possess a Customer Service oriented passion 
• Accuracy, thoroughness and efficiency are a must 
• Ability to effectively manage a demanding schedule with competing priorities in a matrix reporting structure 
• Maintain focused attention on achieving desired outcomes while positively supporting the needs, concern and goals of others.   
• Excellent time management and project coordination skills.
• Ability to build rapport and maintain a high level of confidence and integrity at all levels of the organization 
• Self-starter and strategic thinker who is able to consider interdependencies of the matrix work environment, work independently and demonstrate the ability to prioritize tasks and multi-task 
• Demonstrated ability to interact and use in influence to gain credibility with all levels of staff and build relationships with internal and external contacts. 
• Experience working with employment standards legislation across multiple provinces an asset. 
• Demonstrated proficiency and comfort working within the Microsoft Office Suite and SharePoint to create, manage, and collaborate on documents and resources effectively 
• Highly computer literate with advanced knowledge of MS 365 (Outlook, MS Teams, MS Forms, Excel, Word, and PowerPoint)
• Familiar with or openness to learning and adapting to emerging HR technologies including AI (MS Copilot) and new ways of working, including comfort in interpretating AI generated insights to support decision making, updates and report development.  
• Experience with Docebo learning management system, would be an asset. 
• Experience in Jazz HR would be an asset  
• bilingualism in French and English an asset. 

What we offer 

At Heart & Stroke, we make it a priority to foster a culture of caring by implementing practices and programs that foster respect, compassion, trust and attentiveness to our own and others' health and well-being. 

This role offers a hiring range of $50,000 to $65,000, aligned with our compensation framework and your professional background. Heart & Stroke believes that time off is integral to the personal health and wellness of our employees.  We offer 4% vacation pay, paid wellness days and paid personal days.  In addition, we provide health, medical, dental and vision benefits after 3 months of employment.  Furthermore, our team members enjoy flexible hybrid/remote working arrangements and support with reimbursement for mobile phones and home office set up. 

Apply now 

If you want to join the fight to beat heart disease and stroke, please apply by sending your resume by February 6, 2026. Applicants must be currently residing in Canada and legally entitled to work in Canada. 

Only those candidates that qualify will be selected for an interview. At this time, all interviews are being conducted via phone and/or MS Teams ― we look forward to "virtually" meeting you  

Accommodation 

We are committed to fostering an inclusive, barrier-free and accessible environment. If you have been contacted for an interview and require accommodation to participate in the recruitment and selection process, please let us know and we will do our best to address your needs.