Office Administrator

1 week ago

Kelowna BC VX M, Canada TKI Construction Full time

TKI Construction is a general contractor located in the beautiful Okanagan Valley. We specialize in commercial and institutional construction. We pride ourselves in creating a cohesive team environment where all employees are valued and have the opportunity for growth and advancement. We are seeking a full-time Office Administrator to join our fast-growing, dynamic team.

POSITION SUMMARY

The position involves a variety of administrative tasks to support the day-to-day operations of the organization. The office administrator serves as a central point of contact for internal and external stakeholders, providing administrative support and maintaining office systems and procedures.

Hours for this position are 7:30am – 4:30pm, Monday - Friday.

ESSENTIAL FUNCTIONS

  • Answer and redirect all incoming calls
  • Receive incoming courier packages and prepare outgoing packages
  • Greet all visitors and inform the appropriate staff of their arrival
  • Keep kitchenette stocked, order and purchase office supplies
  • Ensure that printers are functional by checking ink levels and stocked with paper, send monthly reports
  • Manage bi-weekly office supply orders and maintain appropriate quantities in reception stock closet
  • Follow up with correspondence internal and external
  • Keep filing system organized and up to date
  • Maintain office services by organizing office operations and procedures for maximum efficiency
  • Keep company tool inventory accurate & current by ensuring all tools are signed in & out
  • Invoice processing
  • Credit card statements: organize and sort for Accounting Manager
  • Assist with cost coding
  • Create Monthly Accounts Calendar
  • Field paperwork tracking and reporting
  • Tool inventory tracking
  • Take and distribute notes for meeting minutes
  • Vehicle Insurance and Trailer Inspections
  • Main contact for office cleaner and Lawn/garden maintenance
  • Organize fire extinguishers inspections/ recharges
  • Maintain crew vehicle usage
  • Business Licence in respective Locations

QUALIFICATIONS

  • Customer service skills
  • Bookkeeping and data entry experience considered an asset
  • Ability to communicate effectively, both verbally and writing
  • Ability to organize workload and set priorities
  • Adapt to change and learn quickly

Job Types: Full-time, Permanent

Pay: $50,000.00-$60,000.00 per year

Benefits:

  • Casual dress
  • Company events
  • Dental care
  • Employee assistance program
  • Extended health care
  • Life insurance
  • On-site gym
  • On-site parking
  • Paid time off
  • RRSP match
  • Vision care

Ability to commute/relocate:

  • Kelowna, BC V1X 3M8: reliably commute or plan to relocate before starting work (required)

Education:

  • Secondary School (preferred)

Language:

  • English (preferred)

Work Location: In person

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