Property Administrator

Brandt Developments Ltd., is currently seeking a Property Administrator for our Head Office location in Regina, Saskatchewan.

Powerful value delivered is much more than a tagline at Brandt. It's our company-wide promise to help our customers succeed by empowering them with the outstanding performance of our people and the uncompromising quality of our products and services.

The Brandt Group of Companies continues to grow significantly in all lines of business and the Real Estate Development team is looking for an individual to support our growing portfolio. If you are a natural leader, a dynamic self-starter motivated to succeed, with strong experience in lease administration, as well as property reporting and financial analysis, this role is a great opportunity for you to join the Brandt Real Estate team.

As a valued member of Brandt's Real Estate Team, the Property Administrator will report directly to the Property Administration Manager, the role will cover all aspects related to property administration for Brandt's property portfolio.

Duties and Responsibilities

• Administer the property management system for the Brandt Developments portfolio, ensuring accuracy and integrity of data for all owned and leased properties.
• Manage full-cycle financial operations, including accounts receivable and payable, rent rolls, reconciliations, accruals, and recovery adjustments.
• Oversee property tax activities — process tax invoices, maintain assessment databases, and coordinate with tax authorities and external consultants on reviews and appeals.
• Prepare, review, and ensure accuracy of financial and operational reports in both excel data base and on Property management software i.e. Sage. Assist management with budgeting, forecasting, and variance analysis.
• Coordinate all aspects of lease administration, including lease abstraction, renewals and extensions database, rent adjustments; market rent and or CPI-based, and compliance with lease terms.
• Collaborate with internal departments i.e. Accounting, Real Estate, Facility etc. and external stakeholders such as landlords, tenants, municipalities to support operational efficiency.
• Manage tenant relations by issuing rent notices, reconciling operating/CAM costs, addressing inquiries promptly, and coordinating move-in/move-out documentation.
• Monitor lease financials, rent escalations, and expenditure trends to support accurate reporting and financial forecasting.
• Coordinate invoice payments with the Accounts Payable department and manage accruals and outstanding purchase orders.
• Perform additional administrative and reporting duties as assigned to support property and portfolio objectives.

Required Skills

• Proven organizational and multi-tasking skills; ability to cope with changing client needs and deliver successful results within time frame and in a professional manner
• Ability to set clear objectives and deliverables. Working both independently and as part of a team.
• Capability of interpreting required information from a variety of lease formats
• Demonstrated capacity to maintain high productivity and accuracy in fast-paced, deadline-driven environments.
• Excellent interpersonal, public relations, communications, and interpretive skills

Required Experience

• A university degree or college diploma in commerce, business, or administration
• Minimum of 2 years' experience in property management/business administration
• Advanced proficiency in Microsoft Excel, including data analysis, pivot tables, formulas, and reporting, with solid working knowledge of Word, Outlook, and PowerPoint
• Proficiency in SAGE, Yardi, or MRI (or similar real estate software packages) is preferred.