Executive and Personal Assistant

7 days ago

Toronto ON MJH, Canada Apollo Health And Beauty Care Full time


Benefits:
  • Gym Access
  • Dental insurance
  • Health insurance


We're Hiring a Personal Assistant to our CEO – Join Our Team   Are you a travel-savvy professional who thrives in a fast-paced environment? We're looking for an Executive/Personal Assistant to the CEO to manage extensive travel arrangements (95%) and provide high-level administrative support (5%). The ideal candidate is flexible, detail-oriented, and proactive—someone who can anticipate needs, handle shifting priorities, and maintain absolute trust and discretion.    If you're ready to support a dynamic executive with professionalism and precision, we'd love to hear from you   JOB RESPONSIBILITIES
  • Travel Coordination: Efficiently book and manage flights, accommodations, rental cars, and transportation while navigating last-minute adjustments. Handle all logistics with a focus on efficiency, cost-effectiveness, and seamless execution — even during last-minute changes or disruptions.
  • Itinerary & Schedule Management: Build and maintain detailed travel itineraries, ensure alignment with executive preferences, and proactively adapt plans as needed to support dynamic schedules.
  • Executive Support: Provide high-level support by prioritizing tasks, organizing meetings, preparing agendas, and ensuring daily operations run smoothly.
  • Confidentiality & Discretion: Provide high-level support by prioritizing tasks, organizing meetings, preparing agendas, and ensuring daily operations run smoothly.
  • Administrative Duties (5%): Maintain organized filing systems, prepare reports, and assist with executive communications.
  JOB SPECIFICATIONS & REQUIREMENTS   Knowledge & Experience:
  • Minimum 3+ years previous experience as executive/personal assistant to a high demand professional.
  • Strong knowledge and hands-on experience in the travel industry, with proficiency in using booking platforms, managing itinerary changes, and coordinating both land and air travel arrangements.
  • Background in luxury travel industry preferred, with strong familiarity in premium accommodations and services.
  • Advanced proficiency in scheduling tools, Microsoft Office, and travel management systems.
  Skills & Attributes:
  • Exceptionally organized and detail oriented.
  • Responsive and adaptable under shifting priorities.
  • Resourceful problem-solver who can navigate complex scheduling needs.
  • Professional and poised, maintaining confidence in high-pressure scenarios.
  Work Conditions:
  • Frequent travel responsibilities—the candidate must be comfortable handling extensive travel logistics.
  • Must be readily available to the CEO and proactive in managing last-minute changes.
  • Ability to work independently while maintaining strict confidentiality.
Apollo Health & Beauty Care Ltd. will ensure accommodations are available in consultation with candidates during all stages of the recruitment process.  The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Duties outlined in this job description may not be all-inclusive, and can be modified at any time if requested by management. Apollo is committed to providing accommodations for people with disabilities in all parts of the hiring process. Apollo will work with applicants to meet accommodation needs that are made known in advance. 

We thank all applicants for their interest however only those meeting the minimum qualifications will be interviewed. 

Vacancy Status: This posting is intended to build a talent pipeline and does not represent an existing vacancy at this time.

Compensation: $75, $85,000.00 per year

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