Executive and Personal Assistant

3 weeks ago

Toronto, Canada Apollo Health and Beauty Care Full time

Benefits: Gym Access Dental insurance Health insurance We’re Hiring a Personal Assistant to our CEO – Join Our Team Are you a travel-savvy professional who thrives in a fast-paced environment? We’re looking for an Executive/Personal Assistant to the CEO to manage extensive travel arrangements (95%) and provide high-level administrative support (5%). The ideal candidate is flexible, detail-oriented, and proactive—someone who can anticipate needs, handle shifting priorities, and maintain absolute trust and discretion. If you're ready to support a dynamic executive with professionalism and precision, we’d love to hear from you JOB RESPONSIBILITIES Travel Coordination: Efficiently book and manage flights, accommodations, rental cars, and transportation while navigating last‑minute adjustments. Handle all logistics with a focus on efficiency, cost‑effectiveness, and seamless execution — even during last‑minute changes or disruptions. Itinerary & Schedule Management: Build and maintain detailed travel itineraries, ensure alignment with executive preferences, and proactively adapt plans as needed to support dynamic schedules. Executive Support: Provide high-level support by prioritizing tasks, organizing meetings, preparing agendas, and ensuring daily operations run smoothly. Confidentiality & Discretion: Provide high-level support by prioritizing tasks, organizing meetings, preparing agendas, and ensuring daily operations run smoothly. Administrative Duties (5%): Maintain organized filing systems, prepare reports, and assist with executive communications. JOB SPECIFICATIONS & REQUIREMENTS Knowledge & Experience: Minimum 3+ years previous experience as executive/personal assistant to a high demanding professional. Strong knowledge and hands‑on experience in the travel industry, with proficiency in using booking platforms, managing itinerary changes, and coordinating both land and air travel arrangements. Background in luxury travel industry preferred, with strong familiarity in premium accommodations and services. Advanced proficiency in scheduling tools, Microsoft Office, and travel management systems. Skills & Attributes: Exceptionally organized and detail oriented. Responsive and adaptable under shifting priorities. Resourceful problem‑solver who can navigate complex scheduling needs. Professional and poised, maintaining confidence in high‑pressure scenarios. Work Conditions: Frequent travel responsibilities—the candidate must be comfortable handling extensive travel logistics. Must be readily available to the CEO and proactive in managing last‑minute changes. Ability to work independently while maintaining strict confidentiality. #J-18808-Ljbffr

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