Executive and Personal Assistant
5 days ago
Benefits: Gym Access Dental insurance Health insurance We’re Hiring a Personal Assistant to our CEO – Join Our Team Are you a travel-savvy professional who thrives in a fast-paced environment? We’re looking for an Executive/Personal Assistant to the CEO to manage extensive travel arrangements (95%) and provide high-level administrative support (5%). The ideal candidate is flexible, detail-oriented, and proactive—someone who can anticipate needs, handle shifting priorities, and maintain absolute trust and discretion. If you're ready to support a dynamic executive with professionalism and precision, we’d love to hear from you JOB RESPONSIBILITIES Travel Coordination: Efficiently book and manage flights, accommodations, rental cars, and transportation while navigating last‑minute adjustments. Handle all logistics with a focus on efficiency, cost‑effectiveness, and seamless execution — even during last‑minute changes or disruptions. Itinerary & Schedule Management: Build and maintain detailed travel itineraries, ensure alignment with executive preferences, and proactively adapt plans as needed to support dynamic schedules. Executive Support: Provide high-level support by prioritizing tasks, organizing meetings, preparing agendas, and ensuring daily operations run smoothly. Confidentiality & Discretion: Provide high-level support by prioritizing tasks, organizing meetings, preparing agendas, and ensuring daily operations run smoothly. Administrative Duties (5%): Maintain organized filing systems, prepare reports, and assist with executive communications. JOB SPECIFICATIONS & REQUIREMENTS Knowledge & Experience: Minimum 3+ years previous experience as executive/personal assistant to a high demanding professional. Strong knowledge and hands‑on experience in the travel industry, with proficiency in using booking platforms, managing itinerary changes, and coordinating both land and air travel arrangements. Background in luxury travel industry preferred, with strong familiarity in premium accommodations and services. Advanced proficiency in scheduling tools, Microsoft Office, and travel management systems. Skills & Attributes: Exceptionally organized and detail oriented. Responsive and adaptable under shifting priorities. Resourceful problem‑solver who can navigate complex scheduling needs. Professional and poised, maintaining confidence in high‑pressure scenarios. Work Conditions: Frequent travel responsibilities—the candidate must be comfortable handling extensive travel logistics. Must be readily available to the CEO and proactive in managing last‑minute changes. Ability to work independently while maintaining strict confidentiality. #J-18808-Ljbffr
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Executive and Personal Assistant
6 days ago
Toronto, Canada Apollo Health and Beauty Care Full timeBenefits: Gym Access Dental insurance Health insurance We’re Hiring a Personal Assistant to our CEO – Join Our Team! Are you a travel-savvy professional who thrives in a fast-paced environment? We’re looking for an Executive/Personal Assistant to the CEO to manage extensive travel arrangements (95%) and provide high-level administrative support (5%)....
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Executive and Personal Assistant
3 days ago
Toronto, Canada Apollo Health and Beauty Care Full timeBenefits: - Gym Access - Dental insurance - Health insurance We’re Hiring a Personal Assistant to our CEO – Join Our Team! Are you a travel-savvy professional who thrives in a fast-paced environment? We’re looking for an Executive/Personal Assistant to the CEO to manage extensive travel arrangements (95%) and provide high-level administrative...
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Executive and Personal Assistant
6 days ago
Toronto, Canada Apollo Health And Beauty Care Full time**Benefits**: - Gym Access - Dental insurance - Health insurance We’re Hiring a Personal Assistant to our CEO - Join Our Team! If you're ready to support a dynamic executive with professionalism and precision, we’d love to hear from you! **JOB RESPONSIBILITIES** - **Travel Coordination**: Efficiently book and manage flights, accommodations, rental...
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Personal and Executive Assistant
2 weeks ago
Toronto, Canada Pollin Fertility Full time**Company Description** Pollin is an emerging reproductive healthcare centre in Toronto. Our goal is to improve patient experience, safety, and success rates by integrating technology into all aspects of a patient's fertility journey. We are committed to improving the clinical experience for our staff to enable them to better care for patients. Our intention...
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Executive Personal Assistant
2 weeks ago
Toronto, Canada The PUR Company Inc. Full timeSUMMARY The Executive Personal Assistant is responsible for a wide variety of administrative duties in support of the Chief Executive Officer (CEO). Duties include but are not limited to reception, filing, organization, arranging travel plans, scheduling appointments drafting both internal and external correspondence and personal errands. The Executive...
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Personal & Executive Assistant
6 days ago
Toronto, Canada WiredCandy Ventures Full timeWiredCandy Ventures is an early-stage technology venture capital firm dedicated to launching and supporting high-potential startups driven by the rapid adoption of technology. We partner with exceptional founders from the earliest stages, helping transform bold ideas into successful, market-leading businesses. Our strength lies in our teams diverse...
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Personal & Executive Assistant
5 days ago
Toronto, Canada WiredCandy Ventures Full timeWiredCandy Ventures is an early-stage technology venture capital firm dedicated to launching and supporting high-potential startups driven by the rapid adoption of technology. We partner with exceptional founders from the earliest stages, helping transform bold ideas into successful, market-leading businesses. Our strength lies in our teams diverse...
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Executive Personal Assistant
19 hours ago
Toronto, Canada Gee Beauty Full time**Gee Beauty Toronto Is Growing!** Gee Beauty offers a modern lifestyle-beauty experience with an exceptional level of personalized service, care and attention. With 17 years of experience (and recognition as one of the best beauty destinations in North America from Allure, Vogue and The Coveteur), and a modern approach to beauty and wellness, Gee Beauty...
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Toronto, Canada Agriculture and Food Manufacturing Full time**Personal Assistant** **Reports to**:Executive Assistant **Outcomes**: - Ensuring thoughtful, caring commitment/support to the wellbeing of the family and household - Working with CEO, Executive Team and household team to ensure CEO and family are on schedule/all activities are running smoothly and on time - Being able to take charge and offer...
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Executive Legal Assistant
6 days ago
Toronto, Canada Groia and Company Full time**Groia & Company Professional Corporation,** a litigation boutique with a focus on securities and corporate commercial litigation, is seeking an **Executive Legal Assistant** (Corporate Commercial Litigation) **What we offer**: - A competitive salary - An excellent benefit package - A chance to work with a dynamic team in a boutique...
