Administrative Assistant

Job DescriptionAdministrative AssistantBuild the future with us

Are you driven by administrative support, organization, and collaboration, and want to contribute to the purpose of a company that strives to ensure its clients feel confident and secure about their future? As an Administrative Assistant, you will play a key role in supporting the smooth operations of the Information Technology sector by assisting the Senior Directors of IT Service Delivery and their management team.

This role represents a great opportunity to showcase your coordination, communication, and priority‑management skills while fully leveraging your potential within a caring and reliable company. Here, people and their development are at the heart of our priorities, fostering an environment that encourages collaboration and innovation.

What you will accomplish with us

As an Administrative Assistant, you will be at the center of our mission. Your main responsibilities will include:

• Managing various administrative support requests coming from team members

• Drafting, reviewing, and proofreading documents and PowerPoint presentations

• Preparing and producing statistical and accounting reports

• Managing agendas, phone calls, and group activity calendars

• Planning and organizing meetings within and outside the sector

• Coordinating business travel arrangements

• Handling expense reports, financial provisions, and invoice payments

• Producing budget‑tracking reports

• Managing office supplies for the sector

• Verifying consultants' timesheets

• Collaborating closely with other administrative assistants and sector managers

What will help you succeed in this role

We are looking for someone who:

• Is known for their rigor, organizational skills, and efficiency

• Stands out for their ability to find solutions and deliver exceptional service

• Demonstrates strong ease with digital tools and working with numbers

• Shows excellent judgment, proactivity, and a collaborative mindset

• Has a minimum of 5 years of experience in an administrative role

• Holds a vocational diploma (DEP) in secretarial studies or an equivalent credential

• Has advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, SharePoint, OneNote)

• Knowledge of Planview is an asset

• Advanced level of English, as the role requires participating in videoconferences, reviewing documents, reading and writing emails in English with unilingual English‑speaking partners on an occasional basis.

• Fluent in French both oral and written

Why you will love working with us

• A workplace where learning and development blend with a collective pursuit of excellence

• A healthy, safe, equitable, and inclusive environment where potential can be freely expressed and developed

• The possibility to work in a hybrid model, supported by flexibility and access to inspiring and innovative workspaces

• Competitive benefits: Flexible group insurance, competitive pension plan, employee share purchase plan, vacation and personal well‑being days, telemedicine, Employee and Family Assistance Program, ergonomic equipment program, performance bonus, discounts on iA products, and much more

Apply now and take charge of your career—where your talent truly mattersNot sure if you should apply?

At iA, we believe in potential and value diverse experiences.
If this role inspires you, go ahead and apply—your place may be with us, and we want to get to know you

Location(s)Québec, QuébecOther Possible Location(s)Montreal, Quebec
Company

iA Financial Group

Posting End Date Company Overview

iA Financial Group* is the strength of a company with a human side, with its over 8,000 employees. Together, we have earned the trust of our more than four million clients and 25,000 advisors who have chosen us for their insurance, savings, and wealth management.

With over $200 billion in assets and half a billion invested in technological innovation, we're a key player in the financial services industry in Canada and the United States. The secret to our success? Investing in you, one person at a time. Because, for over 125 years, we have believed that it's by supporting our employees and surrounding ourselves with the most reputable leaders in the industry, we will continue to innovate.

At iA, we're invested in you.

* iA Financial group includes the following entities: iA Services financiers, iA assurance auto et habitation, iA Gestion privée de patrimoine, PPI Management, Investia, iA Gestion de placements, Prysm, iA Clarington, Michel Rhéaume et associés, Garanties Nationales, WGI Manufacturing, WGI Service Plan Division, Lubrico, iA Financement auto  Our Commitment to Diversity and Inclusion

At iA Financial Group, we support and celebrate diversity. We strive to provide a workplace that is recognized as inclusive for all, regardless of ethnic origin, nationality, language, religious beliefs, gender, sexual orientation, age, marital status, family situation, or physical or mental disability.

Please note that if you need help or assistance to make the recruitment process more accessible for you, please Contact us here. Someone from our team will be happy to assist you with your needs.

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