Office & Finance Coordinator (Finance-Focused)

1 day ago

Calgary AB TX J, Canada Wise Tech Corp. Full time

Company Overview

Wise Tech Corp. is a Calgary-based IT solutions provider established in 2003. We deliver reliable hardware, cloud, cybersecurity, and managed IT services to small and mid-sized businesses. We pride ourselves on strong client relationships, operational discipline, and long-term stability.

Role Summary

We are seeking a detail-oriented Office & Finance Coordinator to manage and support the core financial and administrative operations of our business.

This role is finance-heavy and ideal for someone with experience in bookkeeping, payroll, or financial administration who enjoys ownership, accuracy, and structured processes. You will work closely with leadership and play a key role in keeping our operations organized, compliant, and running smoothly.

Experience in an MSP or IT environment is helpful but not required — we will train the right candidate.

Key Responsibilities

Financial Administration (Primary Focus)

  • Manage accounts payable, including major vendors and recurring expenses
  • Generate and send accurate monthly client invoices
  • Track accounts receivable and support collection follow-ups
  • Administer payroll using Payworks
  • Prepare and file GST returns
  • Prepare year-end documentation including T4s
  • Support reconciliation of corporate taxes and financial records
  • Maintain accurate financial documentation and audit-ready records

Office & Operations Coordination

  • Maintain accurate administrative and operational records
  • Support internal scheduling, documentation, and coordination
  • Assist with client onboarding and internal process tracking
  • Ensure consistency between financial, operational, and billing systems

HR & Compliance Administration

  • Coordinate job postings, interview scheduling, and onboarding
  • Maintain employee files in compliance with Alberta Employment Standards
  • Manage WCB filings and employee benefit administration
  • Support HR documentation, policies, and employee changes

Reporting & Executive Support

  • Prepare basic financial and operational reports for leadership
  • Assist with dashboards, summaries, and documentation
  • Support leadership with administrative and operational tasks as needed

Qualifications

Required

  • Experience in bookkeeping, financial administration, AP/AR, or payroll
  • Strong attention to detail and accuracy with financial data
  • Experience with accounting software (QuickBooks Online or similar)
  • Intermediate Excel skills (formulas, sorting, filtering, basic reporting)
  • Strong organizational and communication skills
  • Ability to handle confidential information professionally

Nice to Have

  • Formal bookkeeping or accounting certification
  • Experience with Payworks payroll
  • Experience in a professional services or IT environment
  • Familiarity with PSA or CRM systems (training provided)
  • Experience with GST filings and year-end preparation

Why Join Wise Tech Corp.

  • Stable, established company with long-term clients
  • Finance-first role with clear ownership and impact
  • Opportunity to grow as the company scales
  • Supportive leadership and structured workflows
  • Comprehensive benefits package

Call to Action

If you are ready to play a pivotal role in supporting innovative IT solutions, we invite you to bring your organizational and analytical talents to Wise Tech Corp. Join us in shaping the future of IT services—your next career adventure awaits

Job Type: Full-time

Pay: $55,000.00-$70,000.00 per year

Work Location: In person

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