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administrative officer

3 hours ago

Blackfalds, Canada SmartCoffee Full time

ABOUT SMARTCOFFEE CORP.

SmartCoffee Corp. is a high-tech coffee startup transforming the industry in Alberta. We are not just a roastery; we are a vertically integrated ecosystem combining artisanal coffee production with a network of robotic self-service kiosks. We leverage Artificial Intelligence to optimize every aspect of our business, from logistics to customer experience.

THE ROLE

We are looking for a highly organized and tech-savvy Administrative Officer to serve as the "Central Command" of our operations in Blackfalds. This is a hybrid role that combines Office Administration, Finance Support, Marketing, and Customer Relations.

You will not be pushing paper; you will be leveraging AI tools (Gemini, Veo 3, Nano Banana) to automate workflows, create content, and ensure our business runs with robotic precision.

KEY RESPONSIBILITIES

1. Office Administration & AI Optimization

  • Coordinate daily office procedures and facility management at our Blackfalds HQ.
  • Utilize Generative AI (Gemini) to automate reporting, schedule planning, and data analysis.
  • Develop and implement internal policies to improve operational efficiency.

2. Financial & Asset Support

  • Process invoices, track expenses, and assist the CEO with monthly P&L and Cash Flow preparation.
  • Monitor asset depreciation (roasters, kiosks) and manage inventory records.
  • Support payroll administration (Timesheets) and ensure timely payments to vendors/landlords.

3. Marketing, PR & Content Creation

  • Manage our social media presence (Instagram, Facebook, LinkedIn).
  • Create engaging visual and video content using Canva and AI tools like Veo 3 and Nano Banana.
  • Act as a PR liaison with local community organizations and chambers of commerce.

4. Customer & Partner Relations

  • Serve as the first point of contact for B2B partners, suppliers, and franchisees.
  • Handle customer support inquiries across digital channels with empathy and speed.
  • Facilitate communication with diverse stakeholders using your multilingual skills.

5. Logistics & Fleet Management

  • Monitor the company fleet, verify mileage logbooks, and schedule vehicle maintenance.
  • Coordinate logistics for incoming raw materials and outgoing equipment.

QUALIFICATIONS & SKILLS

Mandatory Requirements:

  • Legal Status: Must be a Canadian Citizen or Permanent Resident (Strict requirement).
  • Languages:
  • English: Fluent (CLB 7+).
  • French: Basic business proficiency (written).
  • Ukrainian: Conversational proficiency (required for internal communication).
  • Driver's License: Valid Class 5 license and access to a reliable vehicle.

Education & Experience:

  • Bachelor's degree in Business, Administration, Marketing, or Finance is preferred.
  • 2+ years of experience in an administrative or managerial role in a dynamic environment.

Tech Stack:

  • Advanced proficiency in Google Workspace (Sheets, Docs).
  • Expertise in Canva for design.
  • Proven ability to use AI tools (Gemini, ChatGPT, or similar) for productivity.

WHAT WE OFFER

  • Competitive Pay: $24.00 – $28.00/hr depending on competencies.
  • Innovation: Hands-on experience with cutting-edge AI and robotics technology.
  • Growth: Opportunity to grow with a national franchise network.
  • Perks: Paid vacation, statutory holidays, and unlimited premium coffee

HOW TO APPLY

Please send your Resume and a brief Cover Letter highlighting your experience with AI tools to:

- Subject Line: Admin Officer Application – [Your Name]

SmartCoffee Corp. is an equal opportunity employer. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Job Type: Full-time

Pay: $23.00-$28.00 per hour

Expected hours: 32 – 40 per week

Benefits:

  • On-site parking
  • Paid time off

Work Location: In person