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Executive Assistant

2 weeks ago

Burlington, Ontario, Canada RADCO Full time

RADCO Residential is a values-driven, team-member-first company on a mission to transform the multi-family industry. We believe that great work starts with great people—and we invest in our team members to ensure they thrive. Our culture is built on intentionality, collaboration, and growth.

  • Voted Best Places to Work in Multifamily three years in a row
  • Highly rated on Glassdoor by our team members
  • Poised for rapid growth across new markets

About The Role
We're seeking a highly organized and proactive Executive Assistant to support our Chief Investment Officer and Chief Financial Officer. This role is ideal for someone who thrives in a fast-paced, detail-oriented environment and understands the importance of discretion, strategic thinking, and precision. You'll play a critical role in managing the CIO & CFO's schedules, preparing for high-stakes meetings, and supporting investment-related operations and communications.

What You'll Do
Calendar & Meeting Management

  • Proactively manage the CIO & CFO's calendars, including rescheduling meetings due to travel or deal activity
  • Gatekeep meeting requests to ensure time is used efficiently and strategically
  • Prioritize meetings based on urgency, investment timelines, and executive priorities
  • Schedule and coordinate recurring meetings with internal teams, investors, lenders, and external partners
  • Send out well-crafted meeting invitations with all relevant details

Meeting Preparation & Coordination

  • Ensure the CIO & CFO have access to investment committee materials, financial reports, and deal documentation in advance
  • Block prep time on the calendar ahead of key meetings
  • Assist in preparing agendas, briefing documents, and supplemental materials for investor and board meetings
  • Distribute printed or electronic materials to attendees
  • Set up meeting rooms, technology, refreshments, and clean up afterward

Master Calendar Oversight

  • Maintain a master calendar of key investment and company milestones, closing timelines, lender deadlines, and recurring financial reviews
  • Track dates relevant to acquisitions, dispositions, capital events, and investor reporting
  • Ensure visibility into which teams are impacted by key investment activities

Communications & Correspondence

  • Draft, edit, and send professional correspondence on behalf of the CIO & CFO as needed
  • Liaise with internal investment, finance, and legal teams, as well as external stakeholders

Travel & Expense Management

  • Coordinate travel arrangements for investor meetings, site visits, and conferences
  • Prepare detailed travel itineraries and include them in calendar invites
  • Compile and submit expense reports on behalf of the CIO & CFO

Special Projects & Administrative Support

  • Support cross-functional projects such as investment data organization, CRM updates, and document management
  • Assist with general administrative tasks including printing, scanning, shipping, and obtaining signatures
  • Collaborate with other administrative staff on office-wide needs
  • Document Formatting – assist in formatting presentations, reports, and internal documents to ensure consistency and professionalism
  • Vendor Coordination – liaise with external vendors and service providers for scheduling, invoicing, and follow-up
  • Confidential File Management – maintain organized and secure filing systems for sensitive documents, contracts, and correspondence

Event Support

  • Partner with event planning teams to support investor events, board meetings, and companywide functions

What You Bring

  • 3–5 years of experience supporting senior executives, preferably in investment, finance, or real estate
  • Exceptional organizational and communication skills
  • High level of discretion and professionalism
  • Proficiency in Microsoft Office, calendar management tools, and document collaboration platforms
  • Ability to anticipate needs and take initiative
  • Comfortable working in-office and occasionally outside standard business hours

Perks & Benefits

  • Competitive salary + annual performance bonus
  • 100% employer-paid medical, dental, life & AD&D insurance
  • 401(k) with 100% employer match up to 6% of gross pay
  • Cell phone, internet, and gym reimbursements
  • Paid maternity & parental leave
  • Comprehensive wellness program – THRIVE
  • Employee housing discount
  • Team building events & Volunteer Time Off (VTO)
  • Ongoing learning & development tied to personal and professional goals
  • PTO begins accruing immediately upon hire (15 PTO days per year)
  • 8.5 holidays and 1 floating holiday per year

Ready to Join Us?
If you're passionate about supporting high-level executive leadership and thrive in a fast-paced, detail-driven environment, we'd love to hear from you. Apply today and help us drive RADCO's investment strategy forward—one strategic meeting at a time.