Facility & Admin Executive

1 day ago

Burlington, Ontario, Canada e2E Rail Full time

Job Title: Facility & Administration Executive
Department:
Administration / Facilities Management

Location:
Bangalore

Experience:
2–5 Years

Qualification:
Graduate in any discipline

Job Summary
The Facility & Administration Executive is responsible for managing day-to-day administrative, facility management, and site support operations to ensure smooth functioning of office/site activities. The role includes vendor coordination, office maintenance, documentation, housekeeping supervision, travel arrangements, and ensuring compliance with organizational standards.

Roles And Responsibilities
Facility Management

  • Oversee housekeeping, hygiene, and overall upkeep of office/site premises.
  • Ensure regular maintenance of office infrastructure (electrical, plumbing, furniture, equipment, etc.).
  • Monitor functioning of utilities such as electricity, water supply, gensets, and AC units.
  • Maintain AMC schedules and coordinate with vendors for timely servicing and repairs.
  • Ensure safety, security, and cleanliness of office/store/worksite areas.

Administration & Operations

  • Manage office supplies, stationery, pantry items, and maintain consumption records.
  • Coordinate travel, accommodation, and logistics arrangements for employees and visitors.
  • Maintain attendance registers, visitor logs, asset registers, and other admin documentation.
  • Support onboarding of new employees at the site (ID cards, seating, induction essentials).
  • Track admin expenses, prepare MIS reports, and support budget monitoring.
  • Ensure adherence to company policies and administrative procedures at the site.

Vendor Management

  • Identify and coordinate with vendors for housekeeping, security, transportation, and facility requirements.
  • Verify vendor bills, monitor service quality, and support contract renewals.
  • Assist in procurement of admin-related materials/services as per requirement.

Compliance & Safety

  • Ensure statutory and safety compliance at the site (fire safety, PPE tracking, emergency preparedness).
  • Support audits related to facilities, admin documentation, and compliance checks.
  • Maintain records of agreements, licenses, maintenance logs, and inspection reports.

Support Activities

  • Coordinate internal events, meetings, and site visits.
  • Assist project teams with admin-related assistance and documentation.
  • Provide general support for internal communication, letters, and notices.

Qualifications

  • Bachelor's degree in Business Administration, Commerce, Arts, or an equivalent discipline.
  • 2–5 years of experience in admin/facility roles, preferably in infrastructure, construction, or railway projects.
  • Knowledge of facility operations, vendor management, and admin processes.
  • Proficiency in MS Office (Word, Excel, Outlook); familiarity with ERP systems is an added advantage.

  • Executive

    1 week ago

    Burlington, Ontario, Canada e2E Rail Full time

    Job Title:Facilities & Administration ExecutiveLocation:BangaloreDepartment:Facilities & AdministrationReporting to:Head of FacilitiesJob SummaryWe are hiring a Facilities & Administration Executive to manage the operational readiness, security, and administration of our newly established Rail Infra Testing Facility in Yelahanka, Bangalore. This role...

  • Facilities Coordinator

    5 days ago

    Burlington, Ontario, Canada HearCANADA Full time

    About UsPart of WSA group, HearCANADA's mission is to reframe the world of hearing care and set the highest standards in the world of hearing health. With 110+ clinics across Canada, our teams work collaboratively to provide exceptional, patient-centric care on our quest to deliverWonderful Sound for All. Learn more about us by visiting our webpage.Position...

  • Facilities Coordinator

    5 days ago

    Burlington, Ontario, Canada WSA – Wonderful Sound for All Full time

    About UsPart of WSA group, HearCANADA's mission is to reframe the world of hearing care and set the highest standards in the world of hearing health. With 110+ clinics across Canada, our teams work collaboratively to provide exceptional, patient-centric care on our quest to deliverWonderful Sound for All. Learn more about us by visiting our webpage.Position...

  • Facilities Coordinator

    5 days ago

    Burlington, Ontario, Canada WSA Americas Full time $60,000 - $65,000

    About us:Part of WSA group, HearCANADA's mission is to reframe the world of hearing care and set the highest standards in the world of hearing health. With 110+ clinics across Canada, our teams work collaboratively to provide exceptional, patient-centric care on our quest to deliver Wonderful Sound for All. Learn more about us by visiting our...

  • Facilities Coordinator

    5 days ago

    Burlington, Ontario, Canada WSA Americas Full time

    About us: Part of WSA group, HearCANADA's mission is to reframe the world of hearing care and set the highest standards in the world of hearing health. With 110 clinics across Canada, our teams work collaboratively to provide exceptional, patient-centric care on our quest to deliver Wonderful Sound for All. Learn more about us by visiting our webpage. ...

  • Software Admin Coordinator

    24 hours ago

    Burlington, Ontario, Canada Evertz Full time

    The Software Admin Coordinator role is responsible for coordinating and supporting all aspects of the software renewal process. This includes preparing customer profiles and renewal quotes, maintaining accurate records and liaising with internal teams and customers to ensure timely renewals. The position also involves proactive follow-up on upcoming...

  • Software Admin Coordinator

    1 day ago

    Burlington, Ontario, Canada Evertz Microsystems Limited Full time $40,000 - $45,000

    The Software Admin Coordinator role is responsible for coordinating and supporting all aspects of the software renewal process. This includes preparing customer profiles and renewal quotes, maintaining accurate records and liaising with internal teams and customers to ensure timely renewals. The position also involves proactive follow-up on upcoming...

  • Stations & Facilities Technical Manager

    4 days ago

    Burlington, Ontario, Canada Alberici Constructors, LTD Canada Full time

    Short DescriptionWe are seeking an experienced Stations and Facilities Technical Manager to provide technical leadership and coordination for all stations and facilities elements of the ECWE-SRS project, ensuring design integrity, standards compliance, and effective integration across disciplines.About AlbericiAlberici Constructors, Ltd. is part of Alberici...

  • Marketing Executive

    2 weeks ago

    Burlington, Ontario, Canada Lister Fertility Clinic Full time

    Marketing Executive – HCA Healthcare UKJob Title:Marketing ExecutiveLocation:London – On siteFull time:37.5 hours per week,PermanentSalaryUp to £36,000 Dependant on ExperienceInterview process:Virtual interview on 27th November 2025 / In-person interview 2nd December.RoleWe are looking forMarketing Executivesto join our Marketing department. These roles...

  • Executive Health Sales Representative

    1 week ago

    Burlington, Ontario, Canada Medpoint Health Care Centre Full time

    Executive Health Sales RepresentativeMedpoint Healthcare Centre1100 Walker's Line, Burlington, Ontario | On-siteFull-time Position (Monday thru Friday)About Medpoint Healthcare CentreMedpoint Healthcare Centre is a leader in executive and preventative healthcare, delivering premium medical experiences for individuals and organizations. We are committed...