Buyer Assistant

1 week ago

Burlington, Ontario, Canada SecondShop Full time

About SecondShop

SecondShop is a fast-growing re-commerce company focused on giving appliances and electronics a second life. We operate in a highly operational, fast-moving environment where strong execution, data fluency, and cross-functional collaboration are critical to success. Our teams work closely across buying, sales, logistics, and operations to move large, complex inventory efficiently and profitably.

About the Role

The Buyer Assistant role sits at the heart of SecondShop's buying and merchandising engine. This is a hands-on, execution-heavy role designed for someone who is nearly ready to step into a full Buyer position and wants deeper exposure to vendor management, category performance, and commercial decision-making.

You will support day-to-day purchasing activity, manage supplier interactions, build and maintain purchase orders, and act as a key connector between Sales Operations, B2B, Supply Chain, and the Buying team. This is not a traditional retail buying office role — it's fast-paced, operational, and highly cross-functional.

Key Responsibilities

Purchasing & Supplier Execution

  • Manage day-to-day supplier purchasing activity and support purchase agreements
  • Build and maintain accurate purchase orders (POs) across active suppliers
  • Actively manage opportunity buys for the B2B team through automated tools and dashboards
  • Maintain clean, accurate vendor files, confirmations, and pricing documentation
  • Track supplier calendars, MOQs, lead times, and constraints
  • Follow up consistently with suppliers to close loops and resolve open items

Vendor Relationship Management

  • Build strong working relationships with suppliers already in play
  • Act as a primary point of contact for day-to-day supplier communication
  • Identify and pursue incremental opportunities with existing suppliers
  • Sanity-check vendor quotes and flag discrepancies, cost changes, or risks early

Category & Data Analysis

  • Build and maintain SKU matrices, line reviews, and assortment grids
  • Analyse category performance including:
  • Sell-through
  • Gross margin % and margin dollars
  • Turn rates
  • Markdown impact
  • Open-to-buy (OTB)
  • Proactively flag dead SKUs, margin leaks, overstocks, and gaps before issues escalate
  • Partner with Buyers to identify item needs and outreach strategies to suppliers

Internal Coordination & Communication

  • Act as the daily go-between for Sales Operations and the Buying team
  • Work closely with:
  • Supply Chain & Logistics
  • Inventory Planning
  • Pricing & Promotions
  • Marketing / E-commerce
  • Warehouse & DC Operations
  • Help resolve execution issues quickly by understanding ownership, impact, and next steps

Item & Data Integrity

  • Own SKU-level accuracy across:
  • Dimensions and weights
  • Case packs and pallet quantities
  • Compliance attributes (energy ratings, safety certifications, etc.)
  • Ensure item master data is accurate to prevent freight errors, listing issues, and operational failures

Promotional & Lifecycle Support

  • Support promotional deal setup and submissions
  • Provide inputs for flyers and digital content
  • Assist with line extensions, deletions, and end-of-life (EOL) planning
  • Help manage exit strategies for underperforming or obsolete inventory

Who We're Looking For

  • 3–5 years of experience working with vendors or suppliers
  • Industry background flexible
  • Analyst → Merchandising / Buying Assistant progression strongly preferred
  • Almost ready to step into a Buyer role and eager to think like a merchant
  • Experience with big and bulky products is a strong asset
  • Highly organised, detail-oriented, and comfortable managing many moving parts simultaneously
  • Strong problem-solver who thrives in large, cross-functional team environments
  • Flexible and adaptable — comfortable outside a traditional retail buying structure

What Sets You Apart

Data Fluency

  • Comfortable analysing sell-through, margin, turn, markdowns, and OTB
  • Able to interpret data, not just report it
  • Proactively identifies issues and opportunities without being prompted

Commercial Awareness

  • Understands FOB vs landed cost
  • Aware of freight, duty, fuel, and accessorial impacts
  • Familiar with rebates, MDF, coop, and dating terms
  • Understands how small cost changes impact pricing and margin

Execution & Judgment

  • Thinks one step ahead and prepares options, not just questions
  • Understands why SKUs exist and how they contribute to traffic vs profit
  • Recognises when complexity adds risk rather than value
  • Escalates issues with context and proposed solutions

What We Offer

  • Exposure to real buying and merchandising decision-making
  • A clear development path toward a full Buyer role
  • A fast-growing, hands-on operating environment where your work directly impacts results
  • A collaborative, no-nonsense team focused on execution and continuous improvement

Job Type: Full-time

Pay: $55,000.00-$65,000.00 per year

Benefits:

  • Extended health care

Work Location: In person

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