Office Coordinator

Inspired Cannabis sets the standard for cannabis retail. As advocates of responsible consumption, we are here to educate and build our cannabis community. Our goal is to provide customers with only the finest products, with our knowledgeable and personable team to assist with each individual need.

What to expect:

At Inspired Cannabis, we offer a competitive wage and an exciting, unique retail work environment. By joining our team, you'll benefit from continuous development opportunities that ensure both you and your colleagues thrive. Our goal is to create an exceptional workplace and deliver the best possible customer experience.

If you thrive in a fast-paced setting, have an energetic and positive attitude, and are committed to customer satisfaction and teamwork, Inspired Cannabis is the perfect place for you.

Why join us:

● Great leadership and a positive inclusive team environment

● Access to employee discounts

● Cross-training, continual learning, and opportunity for growth

● Employee incentives programs and social events

Position Overview

The Office Coordinator serves as the office ambassador, ensuring a professional, welcoming, and efficient work environment. This role supports smooth daily operations, provides administrative assistance to the leadership team, and helps foster a positive office culture. The ideal candidate is organized, proactive, and approachable, with a strong sense of ownership and service. This is a full-time on site position.

Core Responsibilities:

Office Management

• Oversee the organization, maintenance, and presentation of the office to ensure a clean, professional, and welcoming workspace.
• Coordinate with external vendors, including cleaning, maintenance, and repair services.
• Manage office supplies, snacks, and beverages to ensure consistent availability.
• Handle recycling, waste management, and general office upkeep.
• Coordinate courier and mail services, including incoming and outgoing shipments, deliveries, and package tracking.
• Welcome guests and serve as the first point of contact for office-related needs and inquiries.

Administrative Support

• Provide day-to-day administrative assistance to the leadership and executive teams.
• Schedule meetings, book rooms, and help coordinate travel logistics as needed.
• Manage and process executive team expense reports, ensuring timely and accurate submissions.
• Assist with document preparation, report formatting, and presentation materials.
• Maintain organized filing systems, contact lists, and office records.

Team & Culture Support

• Assist with planning and coordinating company-wide events, meetings, and team-building activities.
• Support onboarding and orientation of new employees, ensuring a positive introduction to the office environment.
• Foster a welcoming, inclusive, and service-oriented office culture.
• Take on ad-hoc projects and other administrative tasks as assigned.

Qualifications

• 2+ years of experience in office coordination, administration, or similar roles.
• Strong organizational and multitasking skills with attention to detail.
• Excellent communication and interpersonal skills.
• Proficiency with Microsoft Office Suite, Google Workspace, and scheduling tools.
• Experience managing executive or leadership team expense reporting preferred.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Professional, approachable, and customer-service oriented.

Job Types: Full-time, Permanent

Pay: $50,000.00 per year

Benefits:

• Casual dress
• Company events
• Dental care
• Employee assistance program
• Extended health care
• Paid time off
• Store discount

Ability to commute/relocate:

• Vancouver, BC V6J 3C2: reliably commute or plan to relocate before starting work (required)

Education:

• Secondary School (preferred)

Experience:

• office administration: 2 years (preferred)

Work Location: In person