Medical Clinic Assistant/Supervisor

1 week ago

Calgary, Alberta, Canada North-West Physiotherapy & Massage Full time

North-West Physiotherapy Ltd is looking for a friendly, professional, and detail-oriented Medical Office Assistant / Supervisor to join our growing team in Sage Hill NW Calgary. You'll be the first point of contact for patients, playing a key role in delivering exceptional customer service and supporting daily clinic operations.

We value a "can-do" attitude, a sense of ownership, and someone who thrives under minimal supervision. This is more than just a front desk role, it's an opportunity to grow within a supportive, upbeat, and fun workplace.

Key Responsibilities

  • Greet patients and visitors warmly and create a welcoming environment
  • Answer and manage phone calls, emails, and faxes with professionalism and efficiency.
  • Handle new patient intake, assist with form completion, and maintain accurate records.
  • Schedule and confirm appointments using Practice Perfect EMR software
  • Process payments and manage billing, insurance, and funder documentation
  • Track patient coverage and ensure insurance or funder approvals are up to date
  • Support the Clinic Director and therapists with day to day tasks
  • Keep the clinic clean, neat, and presentable throughout the day
  • Assist therapists with various tasks as needed
  • Manage clinic supplies, order inventory, and report maintenance or repairs
  • Perform other duties as assigned based on the needs of the clinic

Qualifications & Skills

  • Prior experience in a physiotherapy, medical, or wellness clinic required.
  • Knowledge of Practice Perfect EMR software is required.
  • Exceptional communication skills in English (spoken and written)
  • Multilingual abilities in Punjabi, Hindi, Cantonese, or Mandarin are a strong asset
  • Strong organizational skills with attention to detail
  • Ability to prioritize and multitask in a fast-paced environment
  • Comfortable working with minimal supervision
  • Positive, team-first attitude with willingness to help wherever needed
  • Proficiency in data entry and Microsoft Office tools
  • Flexibility with work hours, including evenings and weekends, is essential
  • Reliable transportation to and from the clinic is preferred
  • Must be legally eligible to work in Canada

Why Work With Us?

  • Supportive, fun and team-driven workplace
  • Collaborative culture where your contributions are valued
  • Exposure to a variety of patient cases and clinic operations
  • Opportunity to grow with a reputable, community focused clinic
  • Competitive compensation and flexible scheduling

Apply today to become a valued part of the North-West Physiotherapy Ltd team

Clinic Hours:

Monday–Friday 9:00 AM – 8:00 PM

Saturday 9:00 AM – 4:00 PM

Sunday 9:00 AM – 4:00 PM

Job Type: Part-time/Full Time

Schedule:

  • Monday to Friday
  • Weekends as needed

Job Types: Full-time, Part-time

Pay: $17.00-$20.00 per hour

Benefits:

  • Company events
  • On-site parking

Work Location: In person

  • Medical Clinic Director

    4 days ago

    Calgary, Alberta, Canada Pine Creek Medical Clinic Full time

    Company DescriptionPine Creek Medical Clinic is a patient-centered healthcare provider located in the heart of Creekside, Calgary. We are dedicated to delivering high-quality, accessible, and compassionate care to individuals and families of all ages. Our clinic offers a wide range of outpatient services, from family medicine and women's health care to...

  • Medical Office Assistant

    5 days ago

    Calgary, Alberta, Canada Royal Vista Medical Clinic Full time

    Join Royal Vista Medical Clinic as a Medical Office AssistantAre you organized, compassionate, and passionate about patient care? Royal Vista Medical Clinic is looking for a dedicated Medical Office Assistant to join our friendly and professional team.Responsibilities include:Greeting and checking in patientsManaging appointment scheduling and...

  • Medical Office Assistant

    5 days ago

    Calgary, Alberta, Canada Nolan Hill Medical Clinic Full time

    Job OverviewWe are seeking a dedicated and detail-oriented Medical Office Assistant to join our healthcare team. In this vital role, you will serve as the first point of contact for patients and visitors, providing exceptional customer service while managing a variety of administrative and clinical tasks. Your expertise will ensure smooth clinic operations,...

  • Medical Office Assistant

    2 weeks ago

    Calgary, Alberta, Canada Vista Medical Clinic Full time

    Medical Office Assistant required to fill a vacancy due to maternity leave. Start date is January 2, 2026.Duties include scheduling appointments, data entry, filing, answering telephone calls, sending faxes, greeting and managing patients. Knowledge of CHR would be beneficial.Job Types: Full-time, Fixed term contractPay: $15.38-$23.18 per hourAbility to...

  • Family Physician/ Medical Doctor

    5 days ago

    Calgary, Alberta, Canada Star Medical Clinic Full time

    Family Physician / Medical DoctorLocation: Calgary, ABAbout the OpportunityA modern multidisciplinary healthcare centre in Calgary is seeking a Family Physician / Medical Doctor to join our collaborative primary care team. Our facility offers a professional and supportive environment where physicians can focus on providing high-quality patient care with full...

  • Clinic Receptionist

    24 hours ago

    Calgary, Alberta, Canada AAI Rejuvenation Clinic Full time

    We are looking for a casual or part-time ‪receptionist/medical office ‪assistant (MOA)‪.Key Responsibilities:Patient reception and telephone handling,Managing appointment bookings,Receiving and scheduling referrals,Scheduling and confirming appointmentsProcessing medical records, (scanning files to EMR)Receiving and sending faxPreparing treatment areas...

  • medical clinic director

    4 days ago

    Calgary, Alberta, Canada Pine Creek Medical Clinic Full time

    Education: Master's degreeExperience: 5 years or moreScreening questionsAre you willing to relocate for this position?Do you have experience working in this field?Do you have the required certifications listed in the job posting?Employment terms optionsEveningEmployment terms optionsDayOther benefitsFree parking availableParking availableSupport for persons...

  • Licensed Practical Nurse

    2 weeks ago

    Calgary, Alberta, Canada Britannia Medical Clinic Full time

    Position DescriptionCome and be a part of something new and exciting Britannia Medical Clinic is a multidisciplinary Family Practice focused on treating all types of patients including Women's health, Family planning, and issues requiring minor surgery. Our philosophy is that every member of the Britannia Medical team has a unique and important role to play...

  • Medical Receptionist

    2 weeks ago

    Calgary, Alberta, Canada Prime Hair Clinic Full time

    Medical Receptionist – Prime Hair Clinic (Calgary, AB)Prime Hair Clinic is hiring a friendly, organized Medical Receptionist to join our supportive team. If you love patient care, multitasking, and working in a warm, upbeat clinic environment, we'd love to hear from you.Job Type: Full-time (or Part-time if you prefer—adjust as needed)Schedule:...

  • X-Ray Clinic Assistant

    2 days ago

    Calgary, Alberta, Canada EFW Radiology Full time

    X-Ray Clinic Assistant - Competition # Position Status: Regular, Full-time (1.0 FTE)EFW Radiology is currently seeking X-Ray Clinic Assistants to join our team and contribute to our mission of providing exceptional patient careAbout EFW:EFW Radiology owns and operates eleven community-based clinics providing Diagnostic Imaging, Maternal Fetal Medicine, and...