Operations Administrator

1 week ago

Calgary, Alberta, Canada Embold Full time

About Embold

Embold is a leading Canadian influencer marketing platform that connects brands with curated networks of Canadian creators. We help brands simplify, manage, and scale their influencer campaigns through data-driven insights, a robust SaaS platform, and personalized campaign management. Our team has supported over 500 brands, including BMO, Second Cup, and KORA Organics, reaching millions of Canadians.

We're growing quickly and are looking for an 
Operations Administrator
 to help streamline internal processes, support the leadership team, and keep daily operations running efficiently. This role will be a shared resource across departments, supporting finance, client services, and team operations.

Full Time or Casual

We're looking for an experienced administrator to join our team and play a key role in supporting day-to-day operations. This position can be structured as either a full-time role or a casual role (approximately three days per week) for the right candidate who brings strong experience and prefers a flexible schedule.

Key Responsibilities

  • Financial Administration
  • Prepare and manage client invoicing and receivables.
  • Support accounts payable and ensure timely vendor payments.
  • Client and Business Operations
  • Draft, organize, and track client service agreements.
  • Coordinate client gifting and campaign-related logistics.
  • Team and Executive Support
  • Manage calendars, travel arrangements, and scheduling for leadership team members.
  • Coordinate team engagement initiatives

Qualifications

  • 3+ years of administrative or operations experience, preferably in a marketing, agency, or SaaS environment.
  • Strong organizational and communication skills with a proactive, detail-oriented approach.
  • Experience using 
    CRM systems
     and 
    financial tools
     (e.g., QuickBooks, Xero, or similar).
  • Understanding of 
    B2B client management
     workflows.
  • Proficiency in Google Workspace, Microsoft Office, and project management tools (e.g. ClickUp).
  • Familiarity with AI productivity tools is considered an asset.

Why Join Embold

  • Be part of a fast-growing company shaping the future of influencer marketing in Canada.
  • Collaborate with a passionate, high-performing team that values initiative and innovation.
  • Enjoy flexibility, autonomy, and the opportunity to build processes that scale with our growth.

Benefits:

  • Casual dress
  • Dental care
  • Extended health care
  • Flexible schedule
  • On-site gym
  • Paid time off
  • Vision care

Work Location:

In person

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