Administrative Assistant

2 days ago

Olds, Canada Kestrel People Strategies Full time

Job Overview

We are seeking a detail-oriented and organized Administrative Assistant to support our office operations. This role involves providing exceptional clerical and customer service support, managing administrative tasks, and ensuring the smooth functioning of daily office activities. The ideal candidate will have strong computer skills, experience with office software, and the ability to handle multiple responsibilities efficiently. Prior experience in medical or dental offices is a plus, but not required.

Duties

  • Manage front desk responsibilities, including greeting visitors and answering multi-line phone systems with professional phone etiquette
  • Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and QuickBooks
  • Handle filing systems, document proofreading, and general administrative support such as photocopying and scanning
  • Assist with bookkeeping tasks and basic financial record keeping
  • Support customer service efforts by responding to inquiries and providing support via phone or email
  • Schedule appointments and coordinate meetings for staff and clients
  • Maintain organized office environment and ensure all administrative tasks are completed in a timely manner
  • Support medical or dental office functions if applicable, including patient check-in/out processes

Requirements

  • Proven experience in an administrative or clerical role, preferably within a medical or dental office setting
  • Strong proficiency with Microsoft Office (Word, Excel, Outlook), Google Workspace, and QuickBooks
  • Excellent computer skills including data entry, proofreading, and document management
  • Exceptional organizational skills with attention to detail and accuracy
  • Ability to handle multi-line phone systems professionally and courteously
  • Experience with filing systems, customer support, and front desk operations
  • Demonstrated ability to manage multiple priorities efficiently in a fast-paced environment
  • Strong typing skills with high accuracy and speed
  • Excellent communication skills including phone etiquette and customer service orientation
  • Prior experience with bookkeeping or medical/dental office procedures is preferred but not mandatory

Job Types: Full-time, Part-time, Permanent, Casual

Pay: $16.50-$25.40 per hour

Expected hours: 40 per week

Benefits:

  • Extended health care
  • On-site parking

Work Location: In person

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