Construction Administrative Assistant

1 week ago

West Kelowna, British Columbia, Canada Interlock Mechanical Services Full time $50,000 - $70,000 per year

Overview

We're a growing construction company looking for a dependable Construction Administrative Assistant to help keep our office organized and running smoothly. If you're detail-oriented, efficient, and comfortable wearing many hats in a busy environment, we want to hear from you.

About the Role

This position supports daily office operations and assists project managers, estimators, and field staff with documentation, scheduling, and general admin tasks. You'll be a key part of a small, hard-working team that values professionalism, efficiency, and a no-nonsense approach to getting the job done.

Responsibilities

  • Answer phones, respond to emails, and coordinate with team members
  • Maintain and update project files, permits, and safety documentation
  • Assist with invoicing, time tracking, and purchase orders
  • Help schedule inspections, subcontractors, and deliveries
  • Prepare and format contracts, reports, and job site paperwork
  • Track equipment rentals and office inventory
  • Coordinate with suppliers, clients, and trades when needed

Requirements

  • Minimum 2 years of office or admin experience (construction or trades-related preferred)
  • Strong communication and organizational skills
  • Solid understanding of Microsoft Office (especially Excel and Word)
  • Able to manage multiple tasks and meet deadlines without constant supervision
  • Familiarity with construction documents, drawings, or estimating software is an asset
  • Reliable, punctual, and comfortable in a fast-paced, hands-on environment

What We Offer

  • Negotiable salary based on experience
  • Comprehensive benefits package after 90 days of successful employment
  • Consistent 40-hour work weeks year round
  • Opportunities to expand your knowledge across various aspects of the construction industry

Job Types: Full-time, Permanent

Pay: $25.00-$35.00 per hour

Expected hours: 40 per week

Benefits:

  • Casual dress
  • Company events
  • Dental care
  • Extended health care
  • Vision care

Work Location: In person

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